Executive Assistant to Leadership & Project Teams

Gilder Search Group; Reno (NV); On-site; USD 41,000 - 48,000; Full time

Job summary

Gilder Search Group in Reno, NV is seeking an Executive Assistant to provide administrative support to the Owner, General Manager, and Project Managers. You will manage calendars, coordinate meetings, and prepare reports to keep leadership organized.

The ideal candidate is highly organized, proactive, and discreet, with excellent written and verbal communication skills and the ability to work independently in a fast-paced environment.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide direct administrative and executive support to the Owner, General Manager, and Project Managers.
• Manage calendars, meetings, appointments, and scheduling for leadership and project personnel.
• Coordinate internal and external meetings, including agendas and notes.
• Prepare, format, and organize reports, presentations, and other documents.
• Handle email and phone communications professionally and route requests appropriately.
• Assist Project Managers with administrative tasks, documentation, and follow-up activities.
• Maintain organized records and confidential company documents.
• Coordinate communication between leadership, employees, customers, vendors, and partners.
• Track deadlines and deliverables to keep teams on schedule.
• Assist with travel arrangements, meetings, expenses, and other executive needs.

Skills

Organizational skills

Time management

Communication skills

Discretion

Microsoft Office

Tools

Outlook

Word

Excel

Job description

Gilder Search Group in Reno, NV is seeking an Executive Assistant to provide administrative support to the Owner, General Manager, and Project Managers. You will manage calendars, coordinate meetings, and prepare reports to keep leadership organized.

The ideal candidate is highly organized, proactive, and discreet, with excellent written and verbal communication skills and the ability to work independently in a fast-paced environment.