Executive Assistant to HR Leadership | Global Operations

Cepheid; Santa Clara (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Bonus eligibility

Benefits package

Job summary

Cepheid, a Danaher operating company, seeks an Executive Assistant in Sunnyvale, CA to support the VP, Human Resources. This on-site role requires confidentiality, strategic planning, and autonomous decision-making within a fast-paced HR organization.

Ideal candidates have 8+ years of executive administrative experience and advanced MS Office skills. You will coordinate calendars, travel, meetings, and events while driving operational excellence for leadership initiatives.

Qualifications

• High school diploma or equivalent.
• 8+ years of administrative support experience supporting C-suite or executive-level leaders in a corporate environment.
• 3+ years of experience managing executive calendars, domestic and international travel, expense reporting, and meeting coordination.
• 3+ years of experience coordinating projects, including timelines, deliverables, documentation, and milestones.
• 3+ years of experience planning and executing executive meetings, conferences, and corporate events from inception through completion.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, including calendar management, document creation, presentation development, and spreadsheet reporting.

Responsibilities

• Serve as a trusted liaison to the VP, HR and leadership team by driving operational excellence and supporting strategic HR and business priorities.
• Manage complex executive calendars, global travel, meetings, expense reports, POs, budgets, and administrative processes.
• Plan and execute onsite and offsite events, including venue selection, logistics, catering, audiovisual, security coordination, VIP guest management, and presentation development.
• Coordinate HR initiatives and executive-sponsored programs by managing project plans and milestones.
• Identify, monitor, escalate project risks and maintain action logs to support strategic HR priorities.

Skills

Executive support

Calendar management

Travel coordination

Project coordination

MS Office proficiency

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Cepheid, a Danaher operating company, seeks an Executive Assistant in Sunnyvale, CA to support the VP, Human Resources. This on-site role requires confidentiality, strategic planning, and autonomous decision-making within a fast-paced HR organization.

Ideal candidates have 8+ years of executive administrative experience and advanced MS Office skills. You will coordinate calendars, travel, meetings, and events while driving operational excellence for leadership initiatives.