Executive Assistant, Human Resources (Onsite in Sunnyvale, CA)

Cepheid; Palo Alto (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Bonus eligible

Medical/dental/vision insurance

401(k)

Job summary

Cepheid, a Danaher operating company, seeks an Executive Assistant, Human Resources in Sunnyvale, CA on-site to support the VP, HR Cepheid with confidential, high-level administrative duties and strategic planning. You will manage calendars, travel, meetings, events, and HR projects, enabling leadership to focus on priorities.

Required are 8+ years of executive support experience, strong MS Office skills, and the ability to handle sensitive information with discretion.

Qualifications

• 8+ years of administrative support experience supporting C-suite or executive-level leaders in a corporate environment.
• 3+ years of experience managing executive calendars, domestic and international travel arrangements, expense reporting, and meeting coordination.
• 3+ years of experience coordinating projects, including managing timelines, tracking deliverables, maintaining project documentation, and monitoring milestones.
• 3+ years of experience planning and executing executive meetings, conferences, and corporate events from inception through completion.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, including calendar management, document creation, presentation development, and spreadsheet reporting.

Responsibilities

• Serve as a trusted liaison to the VP, HR and leadership team by driving operational excellence, facilitating effective communication, and supporting strategic HR and business priorities across the organization.
• Manage complex executive calendars, global travel, meetings, expense reports, purchase orders, budgets, and administrative processes while independently resolving issues and prioritizing urgent matters.
• Plan and execute onsite and offsite events, including venue selection, logistics, catering, audiovisual support, security coordination, VIP guest management, and presentation development.
• Coordinate key HR initiatives and executive-sponsored programs by managing project plans, tracking milestones, facilitating stakeholder alignment, and ensuring timely delivery of objectives.
• Identify, monitor, and elevate project risks while maintaining action logs, coordinating follow-up activities, and supporting the successful execution of strategic HR priorities and organizational initiatives.

Skills

Executive calendars

Travel arrangements

Event planning

Project coordination

Microsoft Office

Tools

MS Outlook

Word

Excel

PowerPoint

Job description

Bring more to life.

Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Cepheid, one of Danaher's 15+ operating companies, our work saves lives-and we're all united by a shared commitment to innovate for tangible impact. You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact - innovating at the speed of life. At Cepheid, we are passionate about improving health care through fast, accurate, molecular diagnostic systems and tests. As a member of our team, you'll get to make an immediate, measurable impact on a global scale, within an environment that fosters career growth and development. Our mission drives us to develop groundbreaking solutions for the world's most complex health challenges. Together, we bring MORE change to the world. Learn about the Danaher Business System which makes everything possible.

Bring more to life.

Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Cepheid, one of Danaher's 15+ operating companies, our work saves lives-and we're all united by a shared commitment to innovate for tangible impact. You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact - innovating at the speed of life. At Cepheid, we are passionate about improving health care through fast, accurate, molecular diagnostic systems and tests. As a member of our team, you'll get to make an immediate, measurable impact on a global scale, within an environment that fosters career growth and development. Our mission drives us to develop groundbreaking solutions for the world's most complex health challenges. Together, we bring MORE change to the world. Learn about the Danaher Business System which makes everything possible.

The Executive Assistant, Human Resources is responsible for providing critical support for the VP, HR Cepheid, operating at the highest level of confidentiality and autonomy. This is a high-impact role requiring understanding of corporate structures, business operations, and strategic planning, enabling autonomous decision-making.

This position reports to the VP, HR Cepheid and is part of the Cepheid HR Organization located in Sunnyvale, CA and will be an on-site role.

In This Role, You Will Have The Opportunity To

• Serve as a trusted liaison to the VP, HR and leadership team by driving operational excellence, facilitating effective communication, and supporting strategic HR and business priorities across the organization.
• Manage complex executive calendars, global travel, meetings, expense reports, purchase orders, budgets, and administrative processes while independently resolving issues and prioritizing urgent matters.
• Plan and execute onsite and offsite events, including venue selection, logistics, catering, audiovisual support, security coordination, VIP guest management, and presentation development.
• Coordinate key HR initiatives and executive-sponsored programs by managing project plans, tracking milestones, facilitating stakeholder alignment, and ensuring timely delivery of objectives.
• Identify, monitor, and elevate project risks while maintaining action logs, coordinating follow-up activities, and supporting the successful execution of strategic HR priorities and organizational initiatives.

The Essential Requirements Of The Job Include

• High school diploma or equivalent with 8+ years of administrative support experience supporting C-suite or executive-level leaders in a corporate environment.
• 3+ years of experience managing executive calendars, domestic and international travel arrangements, expense reporting, and meeting coordination.
• 3+ years of experience coordinating projects, including managing timelines, tracking deliverables, maintaining project documentation, and monitoring milestones.
• 3+ years of experience planning and executing executive meetings, conferences, and corporate events from inception through completion.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, including calendar management, document creation, presentation development, and spreadsheet reporting.

Travel, Motor Vehicle Record & Physical/Environment Requirements

• Ability to travel internationally and domestically per business needs.

It would be a plus if you also possess previous experience in:

• Executive admin support for Human Resources

Cepheid, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it's a health care program or paid time off, our programs contribute to life beyond the job. Check out our benefits at Danaher Benefits Info.

The salary range for this role is $80,00-$120,000 annually. This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. This range may be modified in the future.

This job is also eligible for bonus/incentive pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.

For more information, visit www.danaher.com.

Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.

The U.S. EEO posters are available here.

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We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact:1-202-419-7762 or [e-mail].