Executive Assistant to Health System Leadership

UMass Memorial Health; Maryland; On-site; USD 41,000 - 74,000; Full time

Job summary

UMass Memorial Health is seeking an Executive Assistant to provide diverse secretarial and administrative support for the Executives of the Medical Center and Medical Group. The role handles highly confidential information, manages calendars, coordinates travel, and supports board and committee activities across system-wide initiatives.

Requires at least 7 years of related secretarial experience, strong leadership and communication skills, and proficiency in Microsoft Office and virtual meeting

Qualifications

• Must have 7 years of related secretarial experience, preferably in a healthcare organization.
• Demonstrated leadership, diplomacy, discretion, tact, and proper judgment.
• Excellent keyboarding skills and proficiency in Microsoft products.
• Advanced technical, computer, and internet skills, including video/virtual conferencing software.
• Ability to prioritize workload, multi-task, and maintain confidentiality.

Responsibilities

• Manage executive calendars, schedule meetings, and arrange travel.
• Answer questions and provide guidance on office operations and policies.
• Coordinate board and leadership meetings, and manage event logistics.
• Lead projects and improve processes using LEAN tools where applicable.
• Support communications materials and prepare presentations for the CEO suite.

Skills

Secretarial experience

Executive support

Project coordination

Microsoft Office proficiency

Diplomacy & discretion

Education

Associate degree or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Video/virtual conferencing

Webex

Job description

UMass Memorial Health is seeking an Executive Assistant to provide diverse secretarial and administrative support for the Executives of the Medical Center and Medical Group. The role handles highly confidential information, manages calendars, coordinates travel, and supports board and committee activities across system-wide initiatives.

Requires at least 7 years of related secretarial experience, strong leadership and communication skills, and proficiency in Microsoft Office and virtual meeting