Executive Assistant to GM, US Operations (US-China Business & Global Logistics)

PacifiNex; El Monte (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive salary

Health insurance

Paid time off

Job summary

Sunny Wing Logistics Co, based in El Monte, CA, seeks an Executive Assistant to support the General Manager of US Operations. You will bridge teams in China and the US, coordinating cross-border initiatives, tracking operations, and coordinating freight logistics.

The role requires fluent English and Mandarin, a bachelor’s degree, and experience in international logistics. Travel to China may be needed; strong communication and swift problem-solving are essential.

Qualifications

• Fluency in English and Mandarin with professional business-level proficiency.
• Bachelor’s degree or higher; top-tier universities preferred.
• Experience in US-lane freight forwarding and international logistics is a strong plus.
• Willingness to travel to China as required.

Responsibilities

• Bilingual documentation and administration: English-Chinese correspondence, document translation, meeting minutes, record management, and action tracking.
• Executive and project support: Assist GM in aligning and driving cross-border projects between China and US stakeholders.
• Cross-border operations: Maintain ledgers, prepare performance and operational data reports, and resolve workflow bottlenecks.
• Global logistics tracking and coordination: Monitor shipments, verify documents, and coordinate timely resolutions for delays.

Skills

Bilingual EN/Mandarin

Cross-border coordination

Administrative support

Education

Bachelor's degree

Tools

Freight forwarding software

MS Excel

Job description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Health insurance
• Paid time off

About the Role:

We are seeking a driven and detail-oriented Executive Assistant to support our General Manager of US Operations. In this role, you will serve as a vital operational bridge between our teams in China and the United States, supporting cross-border business initiatives, operational tracking, and international freight logistics coordination.

Responsibilities:

• Bilingual Documentation & Administration: Handle English-Chinese business correspondence, translation of critical documents, meeting minutes, and record management; track action items to ensure follow-through.

• Executive & Project Support: Assist the General Manager of the US entity in aligning, managing, and driving cross-border projects between China and US stakeholders.

• Cross-Border Business Enablement: Support day-to-day cross-border operations, maintain business ledgers, prepare performance and operational data reports, and help resolve workflow bottlenecks.

• Global Logistics Tracking & Coordination: Liaise closely with the US team to monitor shipment status, verify logistics documentation (e.g., bills of lading, customs/commercial papers), and coordinate prompt resolutions for logistics exceptions or delays.

• Cross-Functional Operations: Provide general administrative and ad-hoc support as assigned, facilitating seamless communication and alignment across both time zones.

Qualifications & Requirements:

• Language Proficiency: Fluent in English and Mandarin with professional business-level proficiency in speaking, listening, reading, and writing.

• Education: Bachelor’s degree or higher; outstanding recent graduates are welcome to apply (graduates from top‑tier universities preferred).

• Valued Background: Relevant experience in US‑lane freight forwarding and international logistics is a strong plus.

• Time Zone Flexibility: Ability to accommodate time differences between China and the US to collaborate effectively during overlapping business hours.

• Industry Passion & Competencies: Genuine interest in global supply chain and logistics; sharp logical thinking, rapid learning agility, and high operational efficiency.

• Personal Attributes: Strong execution capabilities, resilience under pressure, proactive attitude, and excellent interpersonal communication skills.

• Mobility: Willingness to travel to China as business requires.

Job Details:

Annual Salary: Negotiable / Commensurate with experience

Report to: General Manager

Benefits:

Competitive salary and performance reward.

Standard US social benefits and annual vacation.

Systematic on-the-job training and professional development opportunities.

Clear pathways for career promotion within the company.

About Us:

Sunny Wing Logistics Co is a trusted logistics and freight solutions provider based in El Monte, CA, dedicated to delivering efficient, compliant, and cost-effective global trade services. Our clients rely on us for our deep industry knowledge, personalized service, and commitment to getting their cargo where it needs to go — on time and hassle-free. We foster a collaborative and supportive workplace where logistics professionals can grow their careers and make a real impact.