Executive Assistant to Four Executives — Strategic Ops

Meriton; Irving (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Office environment

Job summary

Meriton seeks a highly organized Executive Assistant to provide comprehensive administrative and strategic support to the National Service Executive Team. This role coordinates across the executive team, ensuring smooth operations, effective communication, and prioritization of four executives.

Strong discretion, proactive service, and adaptability are essential. The position is in-office five days a week, with responsibilities spanning calendar management, travel planning, document preparation,

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 3–5 years of EA experience supporting multiple senior executives.
• Experience in HVAC, equipment rental, construction, or industrial services is a plus.

Responsibilities

• Manage calendar, scheduling meetings, appointments, and travel with shifting priorities.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and expenses.
• Prepare and format correspondence, presentations, and board materials for Sr. VP’s behalf.
• Draft communications on behalf of Executive Team, maintain professional tone.
• Act as gatekeeper and liaison between Executive Team and staff, customers, vendors, and partners.
• Prepare materials for meetings; record and distribute minutes and action items.
• Handle confidential information with discretion; track deliverables and follow-ups.
• Support CRM data entry, pipeline reporting, and communications across departments.

Skills

Calendar management

Travel coordination

Executive communication

Discretion & professionalism

Microsoft Office

CRM familiarity

AI tools usage

Education

Bachelor's degree preferred

Tools

CRM/ERP systems

Microsoft Office Suite

Job description

Meriton seeks a highly organized Executive Assistant to provide comprehensive administrative and strategic support to the National Service Executive Team. This role coordinates across the executive team, ensuring smooth operations, effective communication, and prioritization of four executives.

Strong discretion, proactive service, and adaptability are essential. The position is in-office five days a week, with responsibilities spanning calendar management, travel planning, document preparation,