Executive Assistant to Founder — Calendar, Travel & Growth

Rossen-Law-Firm; Boca Raton (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Generous vacation days

Job summary

Rossen Law Firm in Boca Raton, FL seeks an Executive Assistant who will be the proactive right hand to a busy legal entrepreneur. The role requires owning the calendar, inbox, travel, and personal life logistics while ensuring timely execution of high-impact tasks.

Ideal candidates have 3+ years supporting founders or owners, can book travel and speak on behalf of leadership, and demonstrate EOS familiarity. This position is based in Boca Raton with frequent travel.

Qualifications

• 3+ years supporting a founder, CEO, or owner directly.
• Authority in prior seat: booking travel and speaking on someone's behalf.
• Track record following up on relationships without reminders.
• Experience supporting executive household/family logistics with discretion.
• Hands-on experience running EOS components: Rocks, Scorecard, Level 10, IDS.

Responsibilities

• Own my calendar and inbox, with authority to kill things without asking me.
• Book and manage all travel, business, and family.
• Prep me for every meeting I walk into so I never arrive cold.
• Log every person I meet at a conference or in a room, and follow up before they forget who I am.
• Carry every relationship I start from first contact through signature.
• Run my personal life in full: calendar for family, school, vendors, appointments, gym, gifts.
• Keep EOS Rocks current and hold my numbers; prep me for Level 10 meetings.
• Flag a Rock that will miss; propose fixes and plan.
• Find problems before they reach me and bring the fix with them.
• Drive with me across Boca Raton, Plantation, and Fort Lauderdale as needed.

Skills

Calendar management

Travel coordination

Executive support

Relationship follow-up

Decision support

Problem solving

Tools

EOS system

Job description

Rossen Law Firm in Boca Raton, FL seeks an Executive Assistant who will be the proactive right hand to a busy legal entrepreneur. The role requires owning the calendar, inbox, travel, and personal life logistics while ensuring timely execution of high-impact tasks.

Ideal candidates have 3+ years supporting founders or owners, can book travel and speak on behalf of leadership, and demonstrate EOS familiarity. This position is based in Boca Raton with frequent travel.