Executive Assistant to Founder

Career Group; San Francisco (CA); Sur place; USD 200 000 - 300 000; Plein temps

Avantages offerts par ce poste

Bonus

Carry

Résumé du poste

Career Group in San Francisco, CA is seeking an exceptionally organized Executive Assistant to support its Founder in a fast-paced, high-stakes environment, requiring discretion and flawless execution.

This on-site role covers calendar and travel management, sensitive communications, and collaboration with a tight EA team, with a base salary of $200,000–$300,000 plus bonus and carry.

Qualifications

• Significant experience supporting a high-profile Founder, CEO, or senior executive in a demanding environment.
• Experience coordinating complex calendars with precision across global time zones.
• Proven ability to manage domestic and international travel, including complex itineraries.
• Demonstrated discretion handling sensitive business information and confidential communications.
• Excellent written and verbal communication, with professional, polished interactions with executives.

Responsabilités

• Provide best-in-class executive support to the Founder, managing day-to-day operations with precision.
• Own and optimize the Founder’s dynamic calendar across multiple time zones.
• Coordinate complex domestic and international travel with detailed itineraries.
• Prepare, review, and refine written communications and meeting materials.
• Collaborate with the EA team to ensure seamless high-level support.

Connaissances

Calendar management

Travel coordination

Executive support

Discretion

Communication

Attention to detail

Global scheduling

Description du poste

Executive Assistant to Founder | San Francisco, CA | $200,000–$300,000 Base + Bonus + Carry

Our client, a highly regarded investment firm, is seeking an exceptional Executive Assistant to support its Founder in a high-stakes, fast-paced, and globally connected environment. This is a rare opportunity for an elite, career-minded EA who has supported highly accomplished Founders and executives at the highest level and understands the precision, discretion, and responsiveness required to operate in a demanding executive office.

The ideal candidate brings extensive experience supporting a high-profile Founder, CEO, or senior executive within technology, finance, or another high-performance environment. This individual is exceptionally organized, detail-oriented, and proactive, with the ability to manage a constantly evolving schedule, navigate complex global logistics, and anticipate needs before they arise. The role requires impeccable written and verbal communication, sound judgment, and the ability to execute flawlessly under tight deadlines with minimal room for error.

This is a true executive support role focused exclusively on high-level business and executive operations, working alongside a highly capable EA team. The right individual will thrive in an environment with exceptionally high standards, significant autonomy, and the opportunity to build a trusted, long-term partnership with a prominent Founder.

What You’ll Do

• Provide best-in-class executive support to the Founder, managing complex day-to-day operations, priorities, and commitments with exceptional precision and discretion.
• Own an extremely dynamic calendar, coordinating meetings, prioritizing competing requests, resolving conflicts, and anticipating scheduling needs across multiple global time zones.
• Manage complex domestic and international travel, including private travel arrangements, detailed itineraries, accommodations, transportation, and last-minute changes.
• Stay several steps ahead of the Founder’s schedule, ensuring all meetings, materials, logistics, and follow-ups are thoroughly prepared and executed.
• Serve as a trusted point of contact for senior executives, investors, business partners, and other high-profile stakeholders, communicating with impeccable professionalism and judgment.
• Manage sensitive and confidential business information with the highest degree of discretion, integrity, and attention to detail.
• Monitor deadlines, track outstanding commitments, and proactively follow up to ensure critical priorities are completed accurately and on time.
• Prepare, review, and refine written communications, correspondence, and meeting materials to ensure exceptional accuracy, clarity, and professionalism.
• Coordinate closely with the broader EA team to maintain seamless coverage, align priorities, and ensure consistent, high‑level support.
• Navigate frequent schedule changes, urgent requests, and time‑sensitive matters with composure, flexibility, and a solutions‑oriented mindset.
• Identify potential issues before they arise and independently develop solutions to keep the Founder’s schedule and business operations running smoothly.
• Maintain exceptional responsiveness and availability in a demanding, around‑the‑clock executive environment.

What We’re Looking For

• Significant experience supporting a high‑profile Founder, CEO, or senior executive in a demanding Executive Assistant capacity.
• Background supporting top‑tier executives within technology, venture capital, private equity, investment management, or similarly high‑performance environments.
• Demonstrated ability to manage extremely complex calendars, competing priorities, and scheduling across global time zones with exceptional accuracy.
• Extensive experience coordinating domestic and international travel, including private travel and intricate, frequently changing itineraries.
• Exceptional attention to detail, with a proven ability to catch inconsistencies, anticipate issues, and maintain accuracy in a high‑volume environment.
• Highly proactive and anticipatory, with the ability to think several steps ahead, exercise sound judgment, and operate independently without constant direction.
• Impeccable written and verbal communication skills, with the ability to communicate clearly, professionally, and confidently with highly accomplished individuals.
• Exceptional discretion and integrity when handling sensitive business matters, confidential information, and high‑profile relationships.
• Proven ability to manage tight turnaround times, urgent requests, and demanding deadlines without compromising quality.
• Calm, composed, and resourceful under pressure, with the ability to make sound decisions in a constantly evolving environment.
• Extremely responsive and flexible, with a willingness to accommodate an intensive schedule and evolving business needs.
• Collaborative and team‑oriented, with the ability to work effectively alongside other high‑performing executive support professionals.
• A service‑oriented mindset and commitment to delivering consistently exceptional support at the highest level.
• Willingness to maintain a high degree of availability, including outside standard business hours, as required by the demands of the role.

Schedule & Location

• Full‑time, fully onsite in the Presidio neighborhood of San Francisco, CA.
• Highly demanding role requiring significant flexibility and availability outside standard business hours.
• Close collaboration with a lean, high‑performing executive support team.
• $200,000–$300,000+ base salary, depending on experience.
• Bonus and carry opportunity.
• Opportunity to join an exceptional team with a strong culture of excellence, autonomy, and appreciation for its people.

We recommend keeping your profile up to date and gathering professional references early in your job search. WorkGrades is a free tool you can use to collect, manage, and share your references with us or with any other prospective employers. Get ahead by preparing your references early: https://www.workgrades.com/home/candidate.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.