Executive Assistant to Founder

Stanley Executive Search, Inc; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Stanley Executive Search, Inc. is seeking a strategic, non-traditional executive assistant to support the CEO/Founder, acting as a trusted liaison and external representative in high-stakes settings.

You will manage calendars and travel, coordinate board and investor meetings, prepare materials, and ensure discreet handling of confidential information, with strong communication and judgment under pressure.

Qualifications

• Bachelor's degree or above; 3+ years supporting a founder/C-level executive or VC/PE experience.
• Polished presence and communication in investor, board, and high-stakes settings.
• Strong discretion, responsibility and composure under pressure.

Responsibilities

• Manage the CEO's calendar, travel, and priorities; coordinate senior leadership meetings and board matters.
• Host and manage visits from investors, board members, and key business partners including logistics and guest experience.
• Assist in preparing investor/board materials and track follow-ups on action items.
• Serve as a trusted liaison between the CEO and internal/external stakeholders with discreet communication.
• Coordinate high-profile travel, executive events, and cross-functional projects.
• Handle confidential documents with professional judgment.

Skills

Calendar management

Travel coordination

Board liaison

Investor relations

Discretion

English fluency

Education

Bachelor's degree

Tools

Calendar software

Scheduling tools

Job description

Position Overview

Reporting directly to the CEO/Founder, this role combines strategic support with high-level external representation — not a traditional administrative position.

Responsibilities

• Manage the CEO's calendar, travel, and priorities; coordinate senior leadership meetings and board-related matters
• Host and manage visits from investors, board members, and key business partners — overseeing meeting logistics, transportation, hospitality, and overall guest experience
• Assist in preparing investor/board materials, organize key information, and track follow-ups on critical action items
• Serve as a trusted liaison between the CEO and internal teams/external stakeholders, ensuring accurate and discreet communication
• Coordinate high-profile business travel, executive-level events, and cross-functional projects
• Handle confidential documents and sensitive information with strong judgment and professionalism

Requirements

• Bachelor's degree or above; 3+ years supporting a founder/C-level executive or working within a VC/PE environment
• Polished presence and communication skills; comfortable operating in investor, board, and other high-stakes business settings
• Strong sense of responsibility, discretion, and composure under pressure
• Fluent in English (Mandarin a plus); clear and professional written communication
• Proficient with scheduling and collaboration tools; solid business acumen (familiarity with basic finance/fundraising terminology is a plus)
• High EQ and sharp judgment — able to anticipate needs proactively rather than simply executing instructions

Nice to Have

• Prior experience in a biotech/life sciences company (familiarity with R&D timelines, clinical trial milestones, or scientific advisory board coordination is a strong plus)
• International living/working experience, comfortable in cross-border business contexts