Executive Assistant to Fashion Talent Leader

Niceboard; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health care

Retirement plan

Paid time off

Job summary

The Wall Group seeks an Assistant to support a business leader in our Los Angeles office. You will interact with senior leaders, manage calendars, coordinate travel, and handle booking-related documents and billing with discretion.

Based in LA, you will work alongside a team within WME Group, supporting high-profile artists and clients. The role emphasizes proactive problem-solving, professionalism, and strong communication in a fast-paced environment.

Qualifications

• 1-2 years of professional experience; fashion/entertainment preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to interact professionally with a diverse range of individuals by phone, email, and in person.
• Excellent organizational and time management skills.
• Discretion handling confidential information; experience supporting executives preferred.
• Proactive mindset to anticipate needs in a fast-moving environment.
• Interest in fashion, beauty, media, and talent representation.
• Proficiency with Microsoft Office and Google Workspace; calendar tools preferred.

Responsibilities

• Professionally manage and prioritize incoming calls, emails, and correspondence.
• Serve as a primary point of contact for artists, maintaining communication and supporting booking needs.
• Manage and update artist calendars, including option holds, bookings, and scheduling changes.
• Oversee billing processes and support the timely wrapping and reconciliation of jobs.
• Coordinate and manage travel arrangements and itineraries for the manager as needed.
• Maintain and coordinate schedules for both artists and assistants, especially during peak periods.
• Assist with execution and tracking of special projects and strategic initiatives.
• Prepare and submit travel and entertainment expense reports accurately and timely.
• Conduct industry, client, and competitive research to support presentations and proposals.
• Support additional administrative duties and special projects as assigned.

Skills

Communication skills

Organizational skills

Time management

Discretion

Proactive mindset

Tools

Microsoft Office Suite

Google Workspace

Calendar management tools

Job description

The Wall Group seeks an Assistant to support a business leader in our Los Angeles office. You will interact with senior leaders, manage calendars, coordinate travel, and handle booking-related documents and billing with discretion.

Based in LA, you will work alongside a team within WME Group, supporting high-profile artists and clients. The role emphasizes proactive problem-solving, professionalism, and strong communication in a fast-paced environment.