Executive Assistant to Executive Director

outh Carolina United Methodist Conference; Brentwood (TN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Access to medical, dental, vision

Paid-time off

403b

Job summary

A leading organization is seeking an Executive Assistant to support the Executive Director in Brentwood, TN. The role involves managing schedules, communications, and supporting ministry goals, requiring strong organizational skills and experience in an executive assistant position. Candidates should exhibit a proactive approach and competence in office software.

Qualifications

• Preferred Bachelor's degree in a business-related field.
• 3-5 years as an executive assistant or coordinator.
• Strong people skills and ability to maintain confidentiality.

Responsibilities

• Support the Executive Director with scheduling, note-taking, and communications.
• Coordinate travel and manage financial projects.
• Facilitate special projects for the Lead Team and church leadership.

Skills

Organizational Skills

Communication

Detail-Oriented

Proficient in Word, Excel, and PowerPoint

Education

Bachelor’s degree in a business-related field

Tools

Arena church management system

eSpace for event scheduling

Job description

Executive Assistant to Executive Director

**This position location is Brentwood, TN.
**How to apply: Send resume and cover letter to [e-mail] or visit our webpage at bumc.net/employment to fill out an online application.
Benefits: access to medical, dental, vision, Paid-time off, and 403b.

Executive Assistant to Executive Director
Reports to: Executive Director

Ministry Summary/Objective
Serve as an extension of the Executive Director office supporting the ministry and goals of BUMCâs Lead Team while supporting this group on special projects, events, and various meetings. In addition, conduct research, manage the workflow and schedule of Executive Director.

Essential Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are a representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities
Support the Executive Director in an administrative role, to include:
o Schedule management, note-taking, and tracking follow-up for meetings
o Initiate and return phone calls, assist with email communication, manage calendar, and coordinate other
correspondence with staff, congregants, church leadership, and the community
o Compile & analyze metrics for key initiatives
o Prepare & process POs, reconcile credit card purchases and expense reports, and perform other
financial projects as assigned
o Coordinate and book travel for Executive Director
o Coordinate special projects as assigned
Support the Lead Team & church senior leadership team as directed to ensure that BUMC ministry goals and objectives are accomplished, and operations run efficiently
o Maintain and refine internal processes that support the Lead Team coordinating internal and external resources to expedite workflow
o Provide support to Lead Team related committees and projects
o Initiate and return phone calls, assist with email communication, manage calendar, and coordinate other
correspondence with staff, congregants, church leadership, and the community
o Manage communication for various projects and tasks
o Coordinate and book travel for Lead Team and church senior leadership as requested
Assist Executive Director with event management as requested
Provide reception desk coverage as needed

Competencies
High level of competency in Word, Excel, and PowerPoint with ability to learn other computer programs quickly and use them proficiently (e.g., Arena church management system and eSpace for event scheduling and registration)
Self-starter who takes initiative and anticipates needs
Highly organized and detail oriented with the ability to juggle multiple tasks and priorities while remaining
flexible given the changing nature of workflow and priorities
Enjoys a team environment and a job they can build, grow, and evolve
Ability to handle sensitive information with the highest degree of integrity and confidentiality
Excellent people skills and a strong work ethic
Maintain grace and poise under pressure

Education and Experience Requirements
Bachelor’s degree in a business-related field or equivalent experience preferred
Three (3) – Five (5) years experience in executive assistant or coordinator role
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands
While performing the duties of this job, the employee will be in an office environment. Position is mostly sedentary and is required to talk, hear, stand, walk, and sit. Employee must occasionally lift or move office supplies or other items up to 25 pounds.

Expected Hours of Work
Days and hours of work are Monday – Friday, 40+ hours per week. Occasional weekend and evening hours required for special events and meetings.

Travel
Travel is primarily local during the business day, although some out-of-the area and overnight travel may be expected.

The above statements are intended to describe the general nature and level of work being performed
by individuals assigned to this position. They are not intended to be an exhaustive list of all duties,
responsibilities, and skills required of personnel so classified.