Executive Assistant to ExCom | Hybrid, Calendar & Travel

Thales; Orlando (FL); Hybrid; USD 53,000 - 99,000; Full time

Benefits offered by this job

Elective Health, Dental, Vision

Retirement Savings Plan

Paid Holidays and PTO

Life Insurance

Job summary

Thales is seeking an Executive Assistant in Orlando, Florida to provide high-level administrative support to Executive Committee members. You will manage calendars, prepare reports and presentations, coordinate travel, and handle confidential information with tact and diplomacy.

The role requires strong organizational skills, excellent communication, and the ability to work across levels of the organization in a hybrid environment.

Qualifications

• Proficient in Outlook, MS Office (Excel, Word, PowerPoint) and general office equipment.
• Experience with travel scheduling and expense tools.
• Excellent written and verbal communication with ability to interact with all levels of staff and executives.
• Strong organizational skills with ability to handle confidential information discreetly and diplomatically.

Responsibilities

• Provide executive support to ExCom members including preparing reports, presentations and correspondence.
• Arrange complex travel plans (domestic and international) and manage itineraries.
• Coordinate calendar management, meetings and room logistics.
• Prepare and submit expense reports and ensure compliance with policies.
• Support planning for corporate visitors and customer engagements.

Skills

Outlook proficiency

MS Office Suite

Travel scheduling

Attention to detail

Time management

Education

Bachelor’s degree

Associates degree

High school diploma

Tools

Video conference tools

Expense reporting tools

Job description

Thales is seeking an Executive Assistant in Orlando, Florida to provide high-level administrative support to Executive Committee members. You will manage calendars, prepare reports and presentations, coordinate travel, and handle confidential information with tact and diplomacy.

The role requires strong organizational skills, excellent communication, and the ability to work across levels of the organization in a hybrid environment.