Executive Assistant

Missouri Farm Bureau; Jefferson City (MO); On-site; USD 50,000 - 80,000; Full time

Job summary

Missouri Farm Bureau is seeking an accomplished Executive Assistant to the President who brings exceptional organization, sound judgment, discretion, and the ability to anticipate what’s needed before being asked.

As a trusted partner to the President, this role coordinates executive activities, supports the Board of Directors, manages a complex calendar, travels, drafts communications, and handles confidential information with professionalism and diplomacy.

Qualifications

• Associate degree in business or related field preferred; bachelor’s desirable.
• 5+ years of progressively responsible administrative experience.
• 3+ years of executive-level support experience preferred.
• An equivalent combination of education, training, and experience may be considered.

Responsibilities

• Manage a complex executive calendar while anticipating conflicts and changing priorities.
• Coordinate executive meetings, agendas, minutes, and follow-up items.
• Support meetings involving the Board of Directors and county leaders.
• Assist with organizational events including Annual Meeting and related activities.
• Coordinate travel itineraries, accommodations, transportation, and documentation.
• Draft, edit, and prepare executive-level correspondence and presentations.
• Handle expense reports, invoices, and governance documentation.
• Maintain records for the Executive Office.
• Serve as a key contact for Board members, executives, employees, and stakeholders.
• Handle highly confidential information with discretion.

Skills

Communication skills

Organizational skills

Judgment

Discretion

Proactive problem solving

Professional presence

Diplomacy

Microsoft 365 proficiency

Travel readiness

Education

Associate degree

Bachelor’s degree desirable

Tools

Microsoft 365

Job description

Missouri Farm Bureau is rooted in promoting agriculture and protecting our members, while improving quality of life for all Missourians. We offer a variety of career opportunities throughout Missouri. The job details you are interested in is displayed below.

Executive Assistant

Executive Assistant to the President

Executive Office | Jefferson City, Missouri

Missouri Farm Bureau is seeking an accomplished Executive Assistant to the President who brings exceptional organization, sound judgment, professionalism, discretion, and the ability to anticipate what’s needed before being asked.

As a trusted partner to the President, this individual will play an important role in managing priorities, coordinating executive activities, supporting the Board of Directors, and serving as a highly visible representative of the President’s Office.

Missouri Farm Bureau has a long history of serving Missouri families, communities, and agriculture. Our organization is built on relationships, trust, service, and a commitment to doing what is right for the people we serve.

The President’s Office is at the center of many of those relationships. This position regularly interacts with senior leaders, Board members, county Farm Bureau leaders, employees, and external partners and plays an important role in ensuring every interaction reflects the professionalism and service Missouri Farm Bureau represents.

What You’ll Do

As Executive Assistant to the President, you’ll be much more than administrative support, you’ll be a trusted resource who helps keep priorities moving and the Executive Office operating smoothly.

You’ll:

• Manage a complex executive calendar while anticipating conflicts, changing priorities, and future scheduling needs.
• Help prioritize and appropriately direct requests requiring the President’s attention.
• Coordinate executive meetings, prepare agendas and materials, document minutes, and track follow-up items.
• Support meetings and activities involving the Board of Directors, county Farm Bureau leaders, and other key stakeholders.
• Assist with significant organizational events, including Missouri Farm Bureau’s Annual Meeting and related executive activities.
• Coordinate all aspects of the President’s business travel, including itineraries, accommodations, transportation, and documentation.
• Draft, edit, proofread, and prepare executive-level correspondence, presentations, reports, memoranda, and other communications.
• Manage expense reports, budget reconciliation, invoices, and supporting Executive Office documentation.
• Maintain information and records supporting the Executive Office.
• Serve as a key point of contact for Board members, senior executives, employees, county Farm Bureau leaders, and external stakeholders.
• Handle highly confidential business, personnel, financial, governance, and executive information with exceptional discretion.

Most importantly, you’ll represent the President’s Office in every interaction with professionalism, responsiveness, diplomacy, and exceptional service.

What You Bring

This role requires someone who understands that the details matter but also knows when to look beyond the details and see what’s coming next.

The strongest candidates will bring:

• Exceptional written and verbal communication skills.
• Outstanding organizational skills and attention to detail.
• Strong independent judgment and the confidence to make appropriate decisions within the scope of the role.
• The ability to anticipate needs, identify potential issues, and proactively develop solutions.
• Exceptional discretion and the ability to handle sensitive information appropriately.
• A polished, professional presence and a strong commitment to customer service.
• Diplomacy and confidence when interacting with senior executives, Board members, employees, members, and external stakeholders.
• The ability to remain composed and effective when priorities shift or unexpected situations arise.
• Advanced proficiency with Microsoft 365, particularly Outlook, Word, PowerPoint, Excel, and Teams.
• Flexibility to occasionally work varied hours or travel overnight for meetings and events.

Requirements to Succeed

• Associate degree in business administration, communications, office administration, or a related field preferred; bachelor’s degree desirable.
• At least 5 years of progressively responsible administrative experience, including experience supporting senior or executive-level leadership.
• Three or more years of executive-level support experience preferred.
• An equivalent combination of relevant education, training, and professional experience may be considered.

Why Join Us?

This is a unique opportunity to work at the center of an organization with deep roots in Missouri and a strong commitment to the people and communities we serve.

You’ll work closely with organizational leadership, gain exposure to a wide range of business and governance activities, and have the opportunity to make a meaningful impact on the effectiveness of the President’s Office.

For someone who takes pride in creating order, anticipating needs, building relationships, and providing exceptional service, this role offers the opportunity to become a highly trusted and valued member of Missouri Farm Bureau.

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