Executive Assistant to Development Services

City of Santa Fe Springs; Pensacola (FL); On-site; USD 57,000 - 66,000; Full time

Job summary

The City of Pensacola is seeking an Executive Assistant to support the Development Services Director with day-to-day operations, calendar management, meetings, travel, and office coordination.

The role requires a bachelor’s degree, 3 years of relevant experience (1 in administration), and a Florida license for equipment as applicable. You will prepare budgets, financial reports, and liaise with officials and the public.

Qualifications

• Bachelor’s degree in the appropriate discipline.
• Three (3) years of pertinent experience, one (1) of which must have been in an administrative capacity.
• Or an equivalent combination of education and experience.

Responsibilities

• Provides high-level administrative support to department directors and management by managing calendars, scheduling meetings, coordinating travel, and organizing daily operations.
• Prepares, monitors, and maintains departmental budgets and financial records.
• Coordinates board, committee, and City Council activities.
• Prepares, compiles, and maintains administrative, financial, and operational reports.
• Liaises with elected officials, City departments, governmental agencies, community organizations, vendors, and the public.
• Responds to inquiries from employees, elected officials, and the public.
• Coordinates departmental administrative functions and records management.
• Assists with contracts, grants, and special projects administration.
• Develops and maintains departmental administrative policies and records management practices.
• Maintains confidential information with discretion.
• Performs other related duties as assigned.

Skills

Managing calendars

Scheduling meetings

Coordinating travel

Organizing daily operations

Education

Bachelor’s degree in the appropriate discipline

Three (3) years of pertinent experience, one (1) of which must have been in an administrative capacity

Or an equivalent combination of education and experience

Job description

The City of Pensacola is seeking an Executive Assistant to support the Development Services Director with day-to-day operations, calendar management, meetings, travel, and office coordination.

The role requires a bachelor’s degree, 3 years of relevant experience (1 in administration), and a Florida license for equipment as applicable. You will prepare budgets, financial reports, and liaise with officials and the public.