Executive Assistant to Deputy Director, Payroll Operations

Off of Payroll Administration; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks an Executive Assistant to the Deputy Executive Director of Payroll Operations. Responsibilities include confidential clerical work, calendar management, drafting letters, and coordinating with multiple agencies.

The role requires strong written and oral communication, plus the ability to manage special projects and maintain orderly records.

Qualifications

• A bachelor's degree and 4 years of clerical/administrative experience with independent decision-making.
• An associate degree and 5 years of clerical/administrative experience, including supervisory experience.
• A high school diploma and 6 years of clerical/administrative experience, including supervisory experience.

Responsibilities

• Perform confidential clerical operations including scheduling appointments and managing calendars.
• Draft and edit letters, memos, and correspondence with proper agency format and discretion.
• Assist in program planning and development by researching problems and proposing solutions.
• Maintain liaison between agencies and units to facilitate cooperative activities.
• Receive and direct visitors, provide information, and route to appropriate staff.

Skills

Outlook

Word

Excel

PowerPoint

SharePoint

Visio

Written and verbal communication

Education

Bachelor's degree

Associate degree

High school diploma or equivalent

Job description

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks an Executive Assistant to the Deputy Executive Director of Payroll Operations. Responsibilities include confidential clerical work, calendar management, drafting letters, and coordinating with multiple agencies.

The role requires strong written and oral communication, plus the ability to manage special projects and maintain orderly records.