Executive Assistant to Department Leader

The University of New Mexico; Albuquerque (NM); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Benefits eligible

Tuition remission

Education benefits

Job summary

The University of New Mexico's Department of Pathology is seeking an experienced Administrative Assistant to the Executive Director to support the Department Chair and leadership in a fast-paced academic health sciences setting.

The role requires exceptional organization, discretion with confidential information, and the ability to manage complex schedules, travel, reimbursements, and events while coordinating with faculty, staff, trainees, and external stakeholders to ensure smooth departmental

Qualifications

• Minimum 5 years of experience related to duties specified.
• Degree(s) above minimum education requirement may substitute for experience on a year-for-year basis.

Responsibilities

• Provide executive-level administrative support to Department Chair and leadership team.
• Manage complex calendars, meetings, and departmental events.
• Coordinate travel arrangements, reimbursements, and financial documentation.
• Prepare correspondence, reports, presentations, and data summaries.
• Organize meetings, seminars, and departmental activities.

Skills

Office administration

Calendar management

Communication

Confidentiality

Project management

Education

High School Diploma or GED

Tools

Microsoft Office

Smartsheet

Job description

The University of New Mexico's Department of Pathology is seeking an experienced Administrative Assistant to the Executive Director to support the Department Chair and leadership in a fast-paced academic health sciences setting.

The role requires exceptional organization, discretion with confidential information, and the ability to manage complex schedules, travel, reimbursements, and events while coordinating with faculty, staff, trainees, and external stakeholders to ensure smooth departmental