On-Campus Executive Assistant to Department Head

North Carolina State University; Raleigh (NC); On-site; USD 60,000 - 67,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Accident Plan

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Wellness Programs

Job summary

NC State University in Raleigh, NC, is seeking an Executive Assistant to support the Department Head in managing day-to-day administrative operations on campus. The role requires coordinating complex calendars, travel, meetings, and department communications to ensure smooth function and timely decision-making.

The ideal candidate will have strong organizational and communication skills, multi-tasking ability, and proficiency with MS Office, Google Workspace, and Zoom.

Qualifications

• High School diploma or equivalency with 3 years of administrative/office management experience, or an associate's degree with 1 year of experience, or a bachelor's degree with related discipline and experience.
• All degrees must be from appropriately accredited institutions.
• Strong organizational, analytical, and problem-solving skills with the ability to manage competing priorities, deadlines, and produce accurate work.
• Proficiency with Microsoft Office Suite, Google Workspace, Zoom and the ability to learn university systems quickly.

Responsibilities

• Manage complex calendars, schedule meetings, reserve rooms, arrange travel, monitor correspondence, and coordinate workflows.
• Support travel arrangements, email/calendar management, and scheduling for the Department Head.
• Plan and coordinate on-campus and off-campus meetings and events as required by the Department Head and Associate Department Head.
• Maintain a tracking system for administrative responsibilities and alert the Department Head to upcoming tasks and deadlines.
• Coordinate faculty interview scheduling, travel, and reimbursements for the faculty search committee.
• Assist with development of executive communications, agendas, minutes, and briefing materials.

Skills

Multi-tasking

Organizational skills

Analytical skills

Communication skills

Discretion

Education

Bachelor's degree or higher

Associate degree

High School diploma or equivalent

Tools

Microsoft Office

Google Workspace

Zoom

Job description

NC State University in Raleigh, NC, is seeking an Executive Assistant to support the Department Head in managing day-to-day administrative operations on campus. The role requires coordinating complex calendars, travel, meetings, and department communications to ensure smooth function and timely decision-making.

The ideal candidate will have strong organizational and communication skills, multi-tasking ability, and proficiency with MS Office, Google Workspace, and Zoom.