Executive Assistant to CTO & Head of Engineering

Baseten; United States; Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Remote-first work environment

Regular in-person team summits

Unlimited PTO

Full healthcare coverage

Paid parental leave

Company-sponsored 401(k)

Learning and development budget

Job summary

Baseten is seeking an experienced Executive Assistant to support our CTO and Head of Engineering. This role is highly operational, owning the day-to-day operating rhythm of the Engineering organization and ensuring leaders are prepared, priorities stay coordinated, and critical meetings and follow-ups happen seamlessly.

You will partner with senior engineering leaders and act as a trusted coordinator for employees, customers, candidates, and external partners.

Qualifications

• 5+ years of experience supporting senior Engineering leaders in a high-growth technology company.
• Experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams.
• Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details.
• Outstanding written and verbal communication skills, with strong judgment about when and how to communicate for executives.

Responsibilities

• Own complex calendar management for the CTO and Head of Engineering, balancing shifting priorities and intentional time use.
• Coordinate domestic and international travel, agendas, materials, context, logistics, and follow-ups for leadership meetings and cross-functional forums.
• Manage executive inboxes, triage requests, prioritize communications, and ensure timely follow-up.
• Support forward-looking calendar planning, including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums.
• Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, and roadmap planning.
• Support the CTO and Head of Engineering in delivering an exceptional candidate and new hire experience during onsite interviews and onboarding.

Skills

Calendar management

Executive support

Prioritization

Cross-functional coordination

Executive communication

Attention to detail

Travel coordination

Stakeholder management

New hires experience

Job description

• We’re looking for an experienced Executive Assistant to support our CTO and Head of Engineering
• This is a highly operational role that goes well beyond calendar management
• You’ll own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly
• You’ll partner closely with senior engineering leaders and serve as a trusted point of coordination for employees, customers, candidates, and external partners
• Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment
• Own complex calendar management for the CTO and Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally
• Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward
• Support forward-looking calendar planning, coordinating recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums
• Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, roadmap planning, and other recurring forums
• Support the CTO and Head of Engineering in delivering an exceptional candidate and new hire experience—from providing high-touch support for executive candidates during onsite interviews to ensuring new team members are welcomed personally during their first week
• Partner with customers and external partners to coordinate executive meetings, visits, and other engagements
• Manage executive inboxes, helping prioritize communications, triage requests, and ensure timely follow-up
• Coordinate domestic and international travel, including last-minute changes
• Continuously improve how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

Benefits

• Remote-first work environment. The Baseten team is welcome to work from wherever they want; fully remote, in our San Francisco office, or a mix of both. Today, our team (including our founding team) is spread across the United States, Canada, and Armenia. We provide a $1,000 stipend for you to make your home-office comfortable and productive
• Regular in-person team summits. We get together as a team three times a year to plan, workshop, and most importantly, get to know each other better
• Unlimited PTO. We ask that everyone take at least 4 weeks of vacation. And we have a company-wide break between Christmas and New Year’s Day
• Full healthcare coverage. Medical, dental and vision insurance for you and your family
• Paid parental leave. 16-weeks fully paid parental leave (adoptive and non-birth parents included) and flexibility with schedules while returning to work
• Company-sponsored 401(k) for you to contribute to
• Learning and development budget. We encourage you to take classes, attend conferences, and invest in your craft and we’ll cover expenses to make it happen

Proactive, resourceful, and highly autonomous. You anticipate needs before they become problemsComfortable working with senior leaders, customers, candidates, and external partners with professionalism and executive presenceDemonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in a high-growth technology company. You understand how technical organizations operate and have experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teamsExceptional organizational skills with the ability to manage multiple competing priorities without dropping detailsExperience managing complex calendars, travel, executive communications, and recurring operating cadencesOutstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executivesHigh attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracksThrives in a high-growth environment where priorities change quickly and adaptability is essential