Executive Assistant to CTO

EngineersOfAI; San Francisco (CA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Up to four weeks fully remote work per year

Collaborative team environment

Professional development opportunities

Job summary

Brex is looking for an Executive Assistant to the Chief Technology Officer (CTO) in San Francisco. In this role, you will manage complex calendars and facilitate communications to support the CTO and engineering teams effectively. This position allows for a hybrid work environment, combining in-office collaboration with the flexibility of remote work.

Applicants should possess strong organizational skills and a curiosity about AI to enhance operational efficiency. Brex offers an inclusive culture that values diverse teams and allows you to grow your career.

Qualifications

• Experience in supporting C-level executives is preferred.
• Comfortable with ambiguity and adapting to changing priorities.

Responsibilities

• Manage and prioritize the CTO’s calendar across time zones.
• Ensure the CTO is prepared for meetings and speaking engagements.
• Support key programs and communications across the organization.
• Coordinate team events and drive accountability for alignment.
• Plan and execute company-wide organizational programs.

Skills

Strong business judgment

Exceptional organizational skills

Genuine curiosity about technology and AI

Ability to manage multiple workstreams

Job description

Why join us

Brex is the intelligent finance platform that enables companies to spend smarter and move faster in more than 200 markets. By combining global corporate cards and banking with intuitive spend management, bill pay, and travel software, Brex enables founders and finance teams to accelerate operations, gain real‑time visibility, and control spend effortlessly. Brex’s AI‑native automation and world‑class service eliminate manual expense and accounting tasks for customers so they can focus on what matters most. Tens of thousands of the world's best companies run on Brex, including DoorDash, Coinbase, Robinhood, Zoom, Plaid, Reddit, and SeatGeek.

Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We’re committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.

Executive Operations at Brex

The Executive Operations team is an integral component to company operations, ensuring that our leaders are supported and equipped to be successful and are focused on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.

What you’ll do

As the Executive Assistant to the Chief Technology Officer (CTO), you will provide comprehensive, high‑leverage support to help drive Brex’s engineering strategy and next phase of growth. You will manage the day‑to‑day operations of their executive office, ensuring seamless communication, strong cross‑functional alignment, and operational rigor across engineering.

You will be the steward of their time, managing complex calendars, prioritizing high‑impact meetings, coordinating travel and executive engagements, and ensuring follow‑through on critical initiatives. You will collaborate closely with engineering leaders and cross‑functional partners to keep initiatives moving and ensure the CTO's priorities are reflected across the organization.

In addition to core operational excellence, you will be asked to leverage AI tools to scale your own impact and the CTO’s capacity. This goes beyond just synthesizing meeting notes and drafting communications. You should bring excitement and curiosity around AI to automate workflows, support programs, and increase efficiencies across the department.

This role requires strong business judgment, exceptional organizational skills, genuine curiosity about technology and AI, comfort with ambiguity, and the ability to manage multiple workstreams with discretion and professionalism.

Where you’ll work

This role will be based in our San Francisco office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We currently require a minimum of three coordinated days in the office per week, Monday, Wednesday and Thursday. As a perk, we also have up to four weeks per year of fully remote work!

Responsibilities

• Manage and prioritize the CTO’s calendar across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.
• Ensure the CTO is strategically prepared for meetings and speaking engagements by coordinating agendas, presentations, materials, and follow‑ups
• Partner across the broader EPD organization to support key programs, communications, culture initiatives, organizational operations, planning processes, and strategic initiatives that strengthen alignment, engagement, and execution at scale.
• Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.
• Plan and execute team events, offsites, strategy sessions, and large‑scale organizational programs, including company‑wide initiatives such as Brex’s hackathon, coordinating across stakeholders to drive successful execution and engagement.