Executive Assistant to County Attorney

Shelby County Government; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Shelby County Government in Memphis, TN, seeks an Executive Secretary to provide high-level administrative and executive support to the County Attorney and Deputy County Attorney in a fast-paced governmental legal setting.

This appointed position requires exceptional confidentiality, organization, and the ability to work independently, prioritizing deadlines and coordinating cross-agency communications and meetings.

Qualifications

• Six (6) years of secretarial or clerical experience; two (2) of which must be in an executive support capacity; including experience operating a personal computer that utilizes a variety of software; AND
• High school graduate or possess a GED.
• Must be able to type at least fifty (50) WPM with three (3) or less errors.
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Responsibilities

• Provides comprehensive administrative support to the County Attorney, including managing correspondence, calendars, meetings, appointments, and daily administrative activities.
• Prepares, proofreads, format, and distribute correspondence, memoranda, reports, presentations, and other legal or administrative documents.
• Maintains confidential files, records, correspondence, and information related to the County Attorney and the Office.
• Screens and prioritizes telephone calls, emails, correspondence, and requests for information.
• Coordinates meetings, conferences, presentations, and special events involving the County Attorney and Office staff.
• Prepares meeting agendas, materials, packets, and minutes as assigned.
• Monitors deadlines, appointments, assignments, and follow-up items to ensure timely completion.
• Performs other duties as required or directed.

Skills

Secretarial experience

Executive support

Typing 50 WPM

Microsoft Office

Education

High school diploma or GED

Job description

Shelby County Government in Memphis, TN, seeks an Executive Secretary to provide high-level administrative and executive support to the County Attorney and Deputy County Attorney in a fast-paced governmental legal setting.

This appointed position requires exceptional confidentiality, organization, and the ability to work independently, prioritizing deadlines and coordinating cross-agency communications and meetings.