Executive Assistant to COO — Remote Eligible

Sisters of Mercy of the Americas; Cumberland (RI); Hybrid; USD 76,000 - 102,000; Full time

Benefits offered by this job

Telecommuting flexibility

Job summary

The Sisters of Mercy of the Americas is seeking an Executive Assistant to support the Institute Chief Operating Officer in Cumberland, RI. The role manages a complex calendar, coordinates executive meetings and events, prepares materials, and leads special projects for the Institute COO.

As part of the Administrative Services team, you will maintain confidentiality, exercise discretion, and ensure timely communication with stakeholders across time zones. Telecommute eligibility may apply.

Qualifications

• Bachelor’s degree in business administration, management, or a related field.
• At least 10 years of experience supporting senior executives or C-suite leaders.
• Experience managing complex executive calendars, priorities, meetings, and confidential information.
• Exceptional organizational, planning, time-management, and attention-to-detail skills.
• Ability to anticipate needs, take initiative, and work independently with limited direction.

Responsibilities

• Manage the Institute COO's complex calendar, including appointments, meetings, travel, deadlines, reminders, and priorities across time zones.
• Anticipate needs and ensure the Institute COO is prepared with information, materials, and background for meetings.
• Coordinate Department Head, Director-level, and Institute Operations Team meetings, agendas, notices, materials, minutes, and follow-ups.
• Coordinate logistics for retreats, conferences, meetings, and events hosted by the Institute COO.
• Serve as a professional link between the Institute COO and internal/external stakeholders.
• Prepare, review, and edit executive materials including presentations, reports, and org charts.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Education

Bachelor’s degree in business administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Zoom

Job description

The Sisters of Mercy of the Americas is seeking an Executive Assistant to support the Institute Chief Operating Officer in Cumberland, RI. The role manages a complex calendar, coordinates executive meetings and events, prepares materials, and leads special projects for the Institute COO.

As part of the Administrative Services team, you will maintain confidentiality, exercise discretion, and ensure timely communication with stakeholders across time zones. Telecommute eligibility may apply.