Executive Assistant to COO & MD – Onsite SF Office

DivcoWest; San Francisco, Northern (CA, KY); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Annual bonus opportunity

Full benefits

Flexible vacation policy

Weekly lunch stipend

Job summary

Divco West Services, LLC in San Francisco seeks a proactive Executive Assistant to support our Chief Operating Officer and Managing Director of Investments & Capital Markets. This role provides essential coverage across the Administration team during absences, peak workloads, and special projects, balancing high-priority partnerships with executives and a flexible support environment.

The successful candidate will be highly organized, adaptable, and discreet, with 3–5 years of administrative

Qualifications

• 3–5 years of experience in administrative or executive support roles, with prior experience supporting senior leadership.
• Strong proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication, with professional presentation.
• Ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Manage the COO's calendar, travel, and expense reporting; prepare correspondence and board materials.
• Coordinate meetings, agendas, and events for the COO and Managing Director; ensure timely execution.
• Provide coverage for other Administrative Assistants and team during peak workloads or absences.
• Maintain organized filing systems and identify process improvements across the Administration team.

Skills

Administrative experience

Microsoft Office

Google Workspace

Calendar management

Communication skills

Education

Bachelor's degree preferred

Tools

Google Workspace

Job description

Divco West Services, LLC in San Francisco seeks a proactive Executive Assistant to support our Chief Operating Officer and Managing Director of Investments & Capital Markets. This role provides essential coverage across the Administration team during absences, peak workloads, and special projects, balancing high-priority partnerships with executives and a flexible support environment.

The successful candidate will be highly organized, adaptable, and discreet, with 3–5 years of administrative