Executive Assistant / Senior Executive Assistant to the Co-founder

Runway; New York (NY); Híbrido; USD 120.000 - 170.000; Jornada completa

Descripción de la vacante

Runway is seeking a highly skilled Executive Assistant to support one of our Co-founders in a fast-moving AI company based near NYC. You will manage calendars, coordinate meetings and travel, and drive proactive problem solving to keep the executive focused on strategic priorities.

The role offers high visibility, significant impact, and opportunities to work with a diverse team across operations, partnerships, and investor relations, with relocation considered for the right candidate.

Formación

• 5+ years of executive administrative support experience or similar
• Experience supporting C‑suite executives or founders in fast‑paced environments
• Proven calendar management and travel coordination experience
• Prior investor relations support is a plus
• Must be highly organized with proactive mindset
• Strong written and verbal communication skills
• Excellent discretion and professionalism

Responsabilidades

• Proactively manage calendars and prioritise tasks (Google Calendar)
• Coordinate internal and external meetings and events
• Support VIP meetings with customers, prospects, candidates, and investors
• Assist with special projects including coordination for international expansion
• Review and submit monthly expense reports
• Coordinate travel arrangements as needed
• Build collaborative relationships with executives and colleagues

Conocimientos

Executive support

C-suite experience

Calendar management

Travel coordination

Investor relations

Google Workspace & Slack

Discretion & professionalism

Communication skills

Prioritization under pressure

Attention to detail

Herramientas

Google Workspace

Slack

Descripción del empleo

We are building AI to simulate the world through merging art and science.

We believe that world models are at the frontier of progress in artificial intelligence. Language models alone won’t solve the world’s hardest problems – robotics, disease, scientific discovery. Real progress requires models that experience the world and learn from their mistakes, the same way that humans do. And this kind of trial and error can be massively accelerated when done in simulation, rather than in the real world.

World models offer the most clear path to general‑purpose simulation, changing how stories are told, how scientific progress is made and how the next frontiers of humanity are reached.

Our team consists of creative, open minded, caring and ambitious people who are determined to change the world. We aspire to continuously build impossible things and our ability to do so relies on building an incredible team.

*Open to candidates based near our NYC office or those willing to relocate.

We are looking for a highly skilled, proactive Executive Assistant to support one of our Co‑founders. This is a high impact, high visibility role for someone who thrives in a fast moving environment, takes ownership, and brings a solutions oriented perspective to every challenge.

You’ll be the operational backbone supporting a core part of our Executive Team, anticipating needs before they arise, managing complex logistics and calendaring, and ensuring our Co‑founder can focus on what matters most.

What you’ll do

• Proactively manage calendars and task priorities, primarily through Google Calendar

• Schedule and coordinate internal and external meeting and event logistics

• Support planning and execution of VIP‑facing meetings whether that be with customers, executive prospects, candidates, and/or investors

• Assist with special projects as needed, to include coordination for international expansion, proactively anticipating needs and exercising good judgement with minimal direction

• Review, edit and submit monthly expense reimbursement reports

• Coordinate travel as needed

• Build strong, collaborative relationships with executives and colleagues

What you’ll need

• 5+ years of relevant professional experience in executive administrative support, coordination, Chief of Staff role or similar

• Experience supporting C‑suite executives or a founder/Co‑founder in a fast‑paced environment

• Demonstrated experience managing complex calendars and travel

• Prior investor relations support experience

• Proficiency in Google Workspace and Slack

• Highly organized with a proactive, anticipatory mindset- you solve problems before they surface

• Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy

• Strong written and verbal communication skills- you’re polished and professional in all interactions

• Exceptional attention to detail and follow‑through

• Ability to operate with discretion

Runway strives to recruit and retain exceptional talent from diverse backgrounds while ensuring pay equity for our team. Our salary ranges are based on competitive market rates for our size, stage and industry, and salary is just one part of the overall compensation package we provide.

There are many factors that go into salary determinations, including relevant experience, skill level and qualifications assessed during the interview process, and maintaining internal equity with peers on the team. The range shared below is a general expectation for the function as posted, but we are also open to considering candidates who may be more or less experienced than outlined in the job description. In this case, we will communicate any updates in the expected salary range.

Lastly, the provided range is the expected salary for candidates in the U.S. Outside of those regions, there may be a change in the range, which again, will be communicated to candidates.

Working at Runway

Great things come from great teams.

We’re committed to creating a space where our employees can bring their full selves to work and have equal opportunity to succeed. So regardless of race, gender identity or expression, sexual orientation, religion, origin, ability, age, veteran status, if joining this mission speaks to you, we encourage you to apply.

More about Runway

• Universal World Simulator

• GWM-1

• Gen-4.5

• General World Models

• Robotics SDK

• Conversational Real‑time Agents

• Runway Studios

We're excited to be recognized as a best place to work:

Crain's | InHerSight | BuiltIn NYC | INC