Senior Program Manager

Olympus Corporation; Westborough (MA); Hybrid; USD 155,000 - 217,000; Full time

Benefits offered by this job

Competitive salaries and annual bonus

401(k) with company match

Employee Assistance Program

Wellbeing programs

Paid vacation and sick time

Parental leave and adoption assistance

12 paid holidays

On-site daycare/cafe/gym

Job summary

Olympus Corporation of the Americas is seeking a Senior Program Manager within Medical and Scientific Affairs to drive planning and execution of complex projects in a hybrid work setting across Massachusetts and Pennsylvania. You will collaborate with multiple SMEs, define scope and milestones, manage budgets, and report to the Director of MSA PMO to advance global processes and organizational performance.

The role requires 10+ years in PM/clinical/R&D, strong communication, and proficiency with

Qualifications

• BS degree in engineering or scientific/technical field.
• Minimum of 5 years of industry experience in the medical device and/or pharmaceutical industry.
• Minimum of 10 years of experience in a clinical, R&D, engineering, or project management role, interfacing with new product development.
• Experience with applicable FDA guidance, ISO 13485 regulations, and applicable industry standards.
• Experience with and/or training in change management.
• Excellent verbal and written communication skills and ability to present to executive levels.

Responsibilities

• Drives and supports continuous process excellence/improvement initiatives as prioritized by MSA leadership.
• Determine and document portfolio and project scope and objectives by onboarding sub-functional SMEs onto key Digital initiatives.
• Drive Evidence Generation Strategy discussions with development teams and for post commercialization initiatives.
• Build team ownership and commitment to project and business plans and define milestones, deliverables, and resource/budget requirements.
• Develop and manage a detailed project schedule and work plan.
• Stakeholder management—provide updates on strategy, adjustments, and progress to stakeholders.
• Utilize industry best practices, techniques, and standards throughout project execution.
• Proactively manage project-related actions and deliverables, holding team members accountable for completion.
• Support MSA coordination of integration activities post handoff from MSA BD lead colleagues when applicable.
• Support prioritization of global projects/processes based on business needs and resources.
• Assess performance and recommend changes to harmonize global processes.
• Document new and revised process documentation including Quality Documents, maps, tools, and training materials.
• Other initiatives as assigned.

Skills

Project management

Leadership

Communication

Cross-functional collaboration

Change management

Education

Bachelor's degree in engineering or scientific/technical field

MS or MBA

Tools

Microsoft Project

SmartSheet

Excel

PowerPoint

Visio

Word

Job description

Working Location:Massachusetts, Westborough; Pennsylvania, Center Valley

Workplace Flexibility:Hybrid

For more than 100 years,Olympus has focused on making people’s lives healthier, safer and more fulfilling.

Every day, we live by our philosophy,True to Life, by advancing medical technologies and elevating the standard ofpatient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

This position is part of the Global Strategy & Operations function and will be responsible for driving planning and execution of Medical and Scientific Affairs efforts on complex projects in a timely fashion and within budget.

The incumbent will be accountable for partnering with up to two business units to ensure proper MSA sub-functional staffing and support of priority programs. . He/She will plan, in conjunction with multiple MSA sub-functions, project scope, milestones and resource needs, and will monitor progress and budget while keeping stakeholders informed throughout the project life cycle. The Sr. Pro gram Manager (PM) will strongly support the development of sustainable business processes and documentation to reinforce and improve organizational agility and operational performance. This role is highly cross-functional necessitating collaboration with stakeholders within MSA, across GIS/SIS in multiple regions, and within the broader organization as appropriate.

The Sr. PM is responsible for directly and indirectly driving MSA engagement and collaboration across the his/her portfolio(s) while communicating various progress reports and reviews with senior leadership.

The incumbent will report directly to the Director, MSA PMO , and will engage MSA functional subject matter experts (SMEs) to enhance working practices and adherence to operational processes

Job Duties

• Drives and supports continuous process excellence/improvement initiatives as prioritized and approved by MSA leadership with the newly onboarded ESE and DU partners.
• Determine and document portfolio and project scope and objectives by onboarding sub-functional SMEs onto key Digital initiatives.
• Drive Evidence Generation Strategy discussions with development teams and for post commercialization initiatives.
• Build team ownership and commitment to project and business plans and define project milestones, deliverables, and associated resource and budget requirements.
• Develop and manage a detailed project schedule and work plan.
• Stakeholder management- Provide updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
• Utilize industry best practices, techniques, and standards throughout the entire project execution
• Proactively manage project-related actions and deliverables, holding team members and functional managers accountable for completion
• Support MSA coordination of integration activities post hand off from MSA BD lead colleagues when applicable.
• Support prioritization of global projects/processes based on business needs and available resources.
• Assess performance and recommend change as necessary to support the development of harmonized global processes.
• Documents new and revises existing process documentation including Quality Documents, process maps, tools, and training materials.
• Any other miscellaneous functional initiatives/business needs as assigned.

Job Qualifications

Required:

• BS degree in engineering or scientific/technical field.
• Minimum of 5 years of industry experience in the medical device and/or pharmaceutical industry.
• Minimum of 10 years of experience in a clinical, R&D, engineering, or project management role, interfacing with new product development.
• Experience with applicable FDA guidance, ISO 13485 regulations, and applicable industry standards.
• Experience with and/or training in change management.
• Effectively demonstrated planning and organizational skills with background and experience in project management principles, practices, techniques, and tools.
• Must be able to work independently and be self-motivated with a strong sense of urgency and drive for results.
• Ability to work in an environment with competing priorities; highly effective at dealing with change and ambiguity as business needs shift, responding well under pressure, and demonstrating flexibility while ensuring compliance.
• Excellent verbal and written communication skills and comfortable and adaptable presenting to different audiences and levels of the organization, including executive management teams.
• Technical expertise of PM Tools: Microsoft Project and/or SmartSheet.
• Expertly proficient in: Excel, PowerPoint, Visio, and Word.
• This position will require constant collaborative interactions with co-workers across functional groups and departments. Strong interpersonal skills and outstanding verbal and written communication skills are essential.
• Strong leadership skills and the ability to operate highly effectively in a team environment.
• Excellent group facilitation, mediation, and conflict resolution skills.
• Ability to expertly analyze complex problems, interpret operational needs, develop integrated, creative solutions, and implement these solutions.
• Position requires up to 15% domestic and 5% international travel.

Preferred:

• MS or MBA.
• Strong knowledge and application of global regulations and good document management practices.

We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture.

Equitable Offerings you can count on:

• Competitive salaries, annual bonus and 401(k)* with company match
• 24/7 Employee Assistance Program
• Free live and on-demand Wellbeing Programs
• Generous Paid Vacation and Sick Time
• Paid Parental Leave and Adoption Assistance*
• 12 Paid Holidays
• On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

• Work-life integrated culture that supports an employee centric mindset
• Offers onsite, hybrid and field work environments
• Paid volunteering and charitable donation/match programs
• Employee Resource Groups
• Dedicated Training Resources and Learning & Development Programs

The anticipated base pay range for this full-time position in this location is$154,866.00-$216,812.00/ year, plus potential for annual bonus(subject toplan eligibility andother requirements).

Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com .

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact [e-mail]. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.

Posting Notes: || United States (US) || Massachusetts (US-MA) || Westborough ||Medical Affairs