Executive Assistant to City Manager & Council

City of Whittier; Whittier (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Whittier is seeking an Executive Assistant to the City Manager to perform a wide range of office and administrative support tasks for the City Manager and City Council. The successful candidate will manage calendars, coordinate meetings, prepare documents, and assist with special projects and budget information while maintaining confidentiality and discretion.

The role requires strong communication, organizational skills, and the ability to interact professionally with staff,

Qualifications

• Supports executive management with confidential information.
• Experience in calendar management and project coordination.
• Knowledge of city governance procedures and records.

Responsibilities

• Provide complex clerical support to executive management.
• Coordinate film permits and oversee special projects.
• Prepare documents, reports, and correspondence from drafts or instructions.
• Manage calendars, schedule meetings, and arrange travel.
• Attend Department Head meetings and liaise with the public.

Skills

Executive support

Calendar management

Confidentiality

Communication skills

Public interaction

Education

High school diploma or equivalent

5 years administrative/clerical support experience

Job description

The City of Whittier is seeking an Executive Assistant to the City Manager to perform a wide range of office and administrative support tasks for the City Manager and City Council. The successful candidate will manage calendars, coordinate meetings, prepare documents, and assist with special projects and budget information while maintaining confidentiality and discretion.

The role requires strong communication, organizational skills, and the ability to interact professionally with staff,