Executive Assistant to CHRO

zoetis; Parsippany-Troy Hills (NJ); On-site; USD 48,000 - 73,000; Full time

Benefits offered by this job

Healthcare benefits

401K match

Paid vacation

Job summary

Zoetis is seeking an HR Coordinator for US Operations to support the CHRO with administrative, budgeting, reporting, and project management tasks in a fast-paced environment.

The role offers visibility, collaboration across HR teams, and a stepping stone to broader HR careers within Zoetis. Bachelor's degree preferred; 3+ years in admin with strong communication are ideal.

Qualifications

• 3+ years progressively responsible administrative experience supporting multiple colleagues
• Team-oriented with ability to share and prioritize work
• Excellent oral and written communication with diplomacy across all levels
• Judgment with handling confidential documents

Responsibilities

• Support the CHRO in managing operational projects
• Manage department budget
• Assist HRLT with HR process operations like performance management and talent planning
• Initiate interdepartmental projects and provide PM assistance
• Organize workflow and ensure deadlines are met
• Coordinate projects, presentations, and reports for the CHRO
• Lead HR team meetings: agendas, minutes, action items, and team-building
• Provide admin support: calendars, meetings, travel arrangements

Skills

Project management

Time management

Communication

Diplomacy

Education

Bachelor's degree

Tools

MS Office

Workday

Job description

Position Summary

Objective : The HR Coordinator will provide a full range of administrative, and operations support to the Zoetis Chief Human Resources Officer (CHRO), including administrative support, budget management, reporting, project management and other duties, as assigned. The role requires a demonstration of expert collaboration and communication skills within a fast-paced team environment, promoting knowledge sharing, best-practices capture and dissemination, and workflow coordination. This role can be a potential steppingstone to other HR roles within the organization.

HR Coordinator, US Operations Role - Key Responsibilities

• Support the CHRO in managing operational projects.
• Manage department budget
• Assist the HRLT in managing the operational aspects of HR processes, such as performance management, talent planning, employee relations etc.
• Initiates interdepartmental projects and provides project management assistance when necessary
• Proactively and independently, organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met
• Coordinate projects, presentations and reports for the CHRO as appropriate
• Manage HR team meetings including agenda development and management, meeting minute capture and dissemination, tracking and follow up of action items and off-line work and leading team building activities
• Provide the full range of administrative support including managing complex calendars, scheduling high-level, time-sensitive meetings and managing travel arrangements as required

Qualifications (Training, Education, & Prior Experience)

Education

Bachelor's degree preferred, interest and/or experience in Human Resources a plus

Experience

• 3+ years progressively responsible administrative experience with the demonstrated ability to carry out complex administrative functions proficiently and in a timely manner while supporting multiple colleagues
• Proven ability to work well in a team environment and be able to share and prioritize work appropriately
• Excellent oral and written communication skills, including poise and maturity with an ability to respond with diplomacy and professionalism across all levels of the organization
• Demonstrated excellent judgment as well as the ability to work with extremely confidential documents and information
• High-energy, self-starter who has the initiative to function autonomously, demonstrate resourcefulness, anticipate needs, prioritize responsibilities and take initiative
• Strong time management skills, the ability to function effectively in a fast-paced environment
• Models administrative professionalism and remains calm under pressure
• Excellent customer interaction/influence skills

Knowledge, Skills, Ability Requirements

• Strong Project Management skills
• Ability to handle multiple tasks effectively without close supervision
• Analytical skills across business and personnel issues
• Ability to influence all levels of the organization and challenge the status quo
• Sharp attention to detail and confidence to produce flawless deliverables
• Proficiency in Microsoft Office Suite required. Must possess excellent PowerPoint, Excel and Word and Outlook skills.
• Workday experience a plus.

Travel Requirements

None

Salary

The U.S. base salary range for this full-time position is $34.50 to $52.90. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the base pay target range for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits

In addition to compensation, Zoetis offers a comprehensive benefits package that supports the physical, emotional and financial wellbeing of our colleagues and their families including healthcare and insurance benefits beginning on day one, a 401K plan with a match and profit-sharing contribution from Zoetis, and 4 weeks of vacation.

Visit zoetisbenefits.com to learn more.

Job Type / Status

Full time

Regular

Colleague

Recruitment policy

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.