Executive Assistant to CHRO

Zoetis, Inc; Parsippany-Troy Hills (NJ); Presencial; USD 48 000 - 73 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Healthcare benefits

401K with match

Vacation 4 weeks

Day-one benefits

Resumo da oferta

Zoetis, Inc. is seeking an HR Coordinator for US Operations to provide comprehensive administrative and operations support to the CHRO. The role involves budget management, reporting, project coordination, and cross-functional collaboration in a fast-paced environment.

This position offers a path to broader HR roles within Zoetis. Key responsibilities include supporting operational projects, managing HR processes, scheduling high-level meetings, and travel planning, with a focus on

Qualificações

• 3+ years progressively responsible administrative experience.
• Proven ability to work well in a team environment and prioritize work.
• Excellent oral and written communication skills across all levels of the organization.
• Ability to handle highly confidential documents and information with discretion.
• High-energy self-starter with initiative and resourcefulness.
• Strong time management in a fast-paced environment.

Responsabilidades

• Support the CHRO in managing operational projects.
• Manage department budget and assist HRLT with HR processes.
• Coordinate interdepartmental projects and provide project management assistance.
• Organize workflows, schedules, and follow-ups to meet deadlines.
• Prepare presentations and reports for the CHRO.
• Coordinate HR team meetings, agendas, minutes, and action-item follow-up.
• Provide comprehensive administrative support including calendar management and travel arrangements.

Conhecimentos

Project management

Communication

Time management

Confidentiality

MS Office

Workday

Team collaboration

Formação académica

Bachelor's degree preferred

Ferramentas

Microsoft Office

PowerPoint

Excel

Word

Outlook

Descrição da oferta de emprego

Objective

The HR Coordinator will provide a full range of administrative, and operations support to the Zoetis Chief Human Resources Officer (CHRO), including administrative support, budget management, reporting, project management and other duties, as assigned. The role requires a demonstration of expert collaboration and communication skills within a fast-paced team environment, promoting knowledge sharing, best-practices capture and dissemination, and workflow coordination. This role can be a potential steppingstone to other HR roles within the organization.

HR Coordinator, US Operations Role - Key Responsibilities

• Support the CHRO in managing operational projects.
• Assist the HRLT in managing the operational aspects of HR processes, such as performance management, talent planning, employee relations etc.
• Initiates interdepartmental projects and provides project management assistance when necessary
• Proactively and independently, organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met
• Coordinate projects, presentations and reports for the CHRO as appropriate
• Manage HR team meetings including agenda development and management, meeting minute capture and dissemination, tracking and follow up of action items and off-line work and leading team building activities
• Provide the full range of administrative support including managing complex calendars, scheduling high-level, time-sensitive meetings and managing travel arrangements as required

Qualifications (Training, Education, & Prior Experience)

Education

• Bachelor's degree preferred, interest and/or experience in Human Resources a plus

Experience

• 3+ years progressively responsible administrative experience with the demonstrated ability to carry out complex administrative functions proficiently and in a timely manner while supporting multiple colleagues
• Proven ability to work well in a team environment and be able to share and prioritize work appropriately
• Excellent oral and written communication skills, including poise and maturity with an ability to respond with diplomacy and professionalism across all levels of the organization
• Demonstrated excellent judgment as well as the ability to work with extremely confidential documents and information
• High-energy, self-starter who has the initiative to function autonomously, demonstrate resourcefulness, anticipate needs, prioritize responsibilities and take initiative
• Strong time management skills, the ability to function effectively in a fast-paced environment
• Models administrative professionalism and remains calm under pressure
• Excellent customer interaction/influence skills

Knowledge, Skills, Ability Requirements:

• Strong Project Management skills
• Ability to handle multiple tasks effectively without close supervision
• Analytical skills across business and personnel issues
• Ability to influence all levels of the organization and challenge the status quo
• Sharp attention to detail and confidence to produce flawless deliverables
• Proficiency in Microsoft Office Suite required. Must possess excellent PowerPoint, Excel and Word and Outlook skills.
• Workday experience a plus.

Travel Requirements:

None

The U.S. base salary range for this full-time position is $34.50 to $52.90. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the base pay target range for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

In addition to compensation, Zoetis offers a comprehensive benefits package that supports the physical, emotional and financial wellbeing of our colleagues and their families including healthcare and insurance benefits beginning on day one, a 401K plan with a match and profit-sharing contribution from Zoetis, and 4 weeks of vacation.

Visit zoetisbenefits.com to learn more.

Position Summary:

Objective

The HR Coordinator will provide a full range of administrative, and operations support to the Zoetis Chief Human Resources Officer (CHRO), including administrative support, budget management, reporting, project management and other duties, as assigned. The role requires a demonstration of expert collaboration and communication skills within a fast-paced team environment, promoting knowledge sharing, best-practices capture and dissemination, and workflow coordination. This role can be a potential steppingstone to other HR roles within the organization.

HR Coordinator, US Operations Role - Key Responsibilities

• Support the CHRO in managing operational projects.
• Manage department budget
• Assist the HRLT in managing the operational aspects of HR processes, such as performance management, talent planning, employee relations etc.
• Initiates interdepartmental projects and provides project management assistance when necessary
• Proactively and independently, organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met
• Coordinate projects, presentations and reports for the CHRO as appropriate
• Manage HR team meetings including agenda development and management, meeting minute capture and dissemination, tracking and follow up of action items and off-line work and leading team building activities
• Provide the full range of administrative support including managing complex calendars, scheduling high-level, time-sensitive meetings and managing travel arrangements as required

Qualifications (Training, Education, & Prior Experience)

Education

• Bachelor's degree preferred, interest and/or experience in Human Resources a plus

Experience

• 3+ years progressively responsible administrative experience with the demonstrated ability to carry out complex administrative functions proficiently and in a timely manner while supporting multiple colleagues
• Proven ability to work well in a team environment and be able to share and prioritize work appropriately
• Excellent oral and written communication skills, including poise and maturity with an ability to respond with diplomacy and professionalism across all levels of the organization
• Demonstrated excellent judgment as well as the ability to work with extremely confidential documents and information
• High-energy, self-starter who has the initiative to function autonomously, demonstrate resourcefulness, anticipate needs, prioritize responsibilities and take initiative
• Strong time management skills, the ability to function effectively in a fast-paced environment
• Models administrative professionalism and remains calm under pressure

• Excellent customer interaction/influence skills

Knowledge, Skills, Ability Requirements:

• Strong Project Management skills
• Ability to handle multiple tasks effectively without close supervision
• Analytical skills across business and personnel issues
• Ability to influence all levels of the organization and challenge the status quo
• Sharp attention to detail and confidence to produce flawless deliverables
• Proficiency in Microsoft Office Suite required. Must possess excellent PowerPoint, Excel and Word and Outlook skills.
• Workday experience a plus.

Travel Requirements:

None

The U.S. base salary range for this full-time position is $34.50 to $52.90. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the base pay target range for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

In addition to compensation, Zoetis offers a comprehensive benefits package that supports the physical, emotional and financial wellbeing of our colleagues and their families including healthcare and insurance benefits beginning on day one, a 401K plan with a match and profit-sharing contribution from Zoetis, and 4 weeks of vacation.

Visit zoetisbenefits.com to learn more.

Notice: Zoetis Recruiters will contact candidates via email from an address ending in @zoetis.com and may also initially connect with candidates through LinkedIn, including LinkedIn InMail. Zoetis does not use Gmail, Outlook, Yahoo, or other web-based/generic email domains to communicate about job opportunities, interviews, or offers of employment. If you receive a recruitment-related email message claiming to be from Zoetis that does not come from @zoetis.com, please treat it as suspicious. For your security, do not reply, click links, open attachments, share personal or financial information, or send money in response to unexpected or questionable recruitment communications. Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at [e-mail] to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of "@zoetis.com". In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.