Executive Assistant to Chief Technology Officer

The Hire Standard, Inc.; Redwood City (CA); On-site; USD 170,000 - 210,000; Full time

Job summary

The Hire Standard, Inc. is seeking an Executive Assistant to the Head of Engineering AI Robotics in the United States.

This is a high-growth, confidential role supporting a senior technical leader in a fast-paced, hardware/robotics environment. The successful candidate will manage complex calendars, act as a strategic partner, and build robust operating systems to keep up with rapid decisions and ambitious initiatives.

Qualifications

• Real experience supporting a founder, technical leader or senior executive in a fast-growth, high-stakes organization.
• Background in hardware, robotics, or engineering-driven companies is a strong plus.
• Willingness to stay reachable outside standard hours, including weekends.
• Systems-builder who creates order out of ambiguity and thrives under change.
• Composure under pressure with excellent communication skills.
• Trustworthy, discreet, resourceful and energized by fast decision-making.

Responsibilities

• Manage a complex, constantly shifting calendar with sound judgment and minimal guidance.
• Act as a trusted filter and strategic partner for executives' time and priorities.
• Build operational scaffolding, processes and structure for a fast-moving company.
• Coordinate across engineering, operations and external stakeholders without dropping details.
• Handle sensitive communications with discretion and emotional intelligence.
• Get involved in special projects and high-priority initiatives as they arise.
• Spot problems early and resolve them quietly to keep momentum.
• Bring calm and momentum to a high-intensity environment.

Skills

Executive support

Calendar management

Stakeholder coordination

Strategic partnership with execs

Job description

Executive Assistant to Head of Engineering AI Robotics — $190k + Benefits + Bonus

The Opportunity

We're working confidentially with a venture-backed company building category-defining technology in a deep-tech space — think advanced engineering, hardware, and AI converging into something genuinely new. The company is in a high-growth phase and needs an Executive Assistant who can match that pace.

This is a high-trust, high-visibility partnership with the most lovely boss ever — not a conventional admin role. The right person brings structure to ambiguity and stays composed while everything around them moves fast.

Who Thrives Here

This role rewards a strong work ethic above almost everything else. You'll need to be the kind of person who's responsive on weekends without being asked twice, who builds the system before being told one is needed, and who treats the job as a real commitment rather than a 9-to-5. People who've supported leadership at an early-stage hardware, robotics, or engineering-driven company — the kind of environment where the rules are still being written — will recognize this pace immediately.

Core Responsibilities

• Manage a complex, constantly shifting calendar with sound judgment and zero hand-holding
• Act as a trusted filter and strategic partner for your execs time and priorities
• Build the operational scaffolding — processes, systems, structure — that this kind of fast-moving company doesn't have time to build for itself
• Coordinate across engineering, operations, and external stakeholders without dropping details
• Handle sensitive and confidential communications with discretion and emotional intelligence
• Get pulled into special projects and high-priority initiatives as they arise
• Spot problems before they become visible and solve them quietly
• Bring calm and momentum to a high-intensity environment

What You Bring

• Real experience supporting a founder, Technical leader or senior executive inside a fast-growth, high-stakes organization — comparable to an early-stage hardware or deep-tech company scaling quickly
• Background in technology, hardware, robotics, manufacturing, or engineering-driven companies is a strong plus
• Genuine willingness to stay reachable outside standard hours, including weekends, when the business needs it
• A natural systems-builder who creates order out of ambiguity rather than waiting for direction
• Composure under pressure and comfort with constant change
• Sharp executive presence and communication skills
• Trustworthy, discreet, resourceful — and energized by being close to where big decisions get made