Executive Assistant to Chief Marketing Officer

Love's Travel Stops; Oklahoma City (OK); On-site; Full time

Job summary

A leading company in retail is seeking an Executive Assistant to support the Chief Marketing Officer in Oklahoma City. This role involves calendar management, communication oversight, and the organization of various marketing activities, making it essential for someone with considerable administrative experience and strong organizational skills.

Benefits

Company funded tuition assistance

Paid Time Off

401(k) – 100% Match up to 5%

Medical/Dental/Vision Insurance after 30 days

Career Development

Qualifications

• 5+ years’ experience in an administrative related field is required.
• Demonstrated experience working independently while achieving goals.
• Ability to deal with confidential information.

Responsibilities

• Manage heavy calendar and complex executive meetings.
• Assist in communication management with various stakeholders.
• Gather and analyze data for meetings and presentations.

Skills

Communication

Organization

Attention to Detail

Education

High School diploma or equivalent

Bachelor’s degree

Tools

Microsoft Office

Job description

Executive Assistant to Chief Marketing Officer

Join to apply for the Executive Assistant to Chief Marketing Officer role at Love's Travel Stops

Executive Assistant to Chief Marketing Officer

Join to apply for the Executive Assistant to Chief Marketing Officer role at Love's Travel Stops

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Req ID: 464632

Benefits: * Fuel Your Growth with Love's - company funded tuition assistance * Paid Time Off * 401(k) – 100% Match up to 5% * Medical/Dental/Vision Insurance after 30 days * Competitive Pay * Career Development *

Welcome to Love's: In this role you will assist the Chief Marketing Officer and his direct reports in addressing and resolving diverse and advanced administrative duties, tasks, projects and problems.

Job Functions:

• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• Assist in the timely management of communications with a variety of people, whether written, via telephone, or e-mail
• Compose agendas, presentations, letters and statements; monitor and follow-up with all distributions that require answers, responses and written replies
• Demonstrate a high degree of professionalism, initiative and independence in supporting a wide variety of complex issues among diverse groups of people within the organization
• Assist in gathering and analyzing data, and assembling it appropriately for use in meetings or presentations
• Act as a “solution finder”; chasing down problems, determining root causes, and putting permanent solutions in place
• Interact with a variety of internal/external partners for on/off-site event planning and preparing meeting materials
• Coordinate Marketing department functions such as department meetings and training opportunities
• Perform various cost tracking administrative functions and analysis
• Assist in compliance with and inquiries into various corporate guidelines, policies and procedures
• Oversee processing of department invoices and expense reports as needed
• Maintain data and files as assigned
• Consistently meeting required deadlines
  
  

Education and Qualifications:

• High School diploma or equivalent required
• Bachelor’s degree preferred
• 5+ years’ experience in an administrative related field
• Demonstrated experience working independently while achieving goals, and continuously improving operational processes and procedures
  
  

Skills and Physical Demands:

• Proficient in all Microsoft Office products
• Strong oral and written communication skills, keen attention to detail and organizational skills, research and follow-up skills, customer focused, team player, and the ability to work independently and deal with confidential information
• Requires prolonged sitting, some bending and stooping
• Manual dexterity sufficient to operate a computer keyboard and calculator
  
  

Our Culture:

Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture.

Love’s is an Equal Opportunity Employer. Veterans encouraged to apply.

Job Category: Operations

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail

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