Executive Support Assistant (part-time)

Ursus; San Francisco (CA); Remote; USD 150,000 - 200,000; Part time

Job summary

An innovative firm is seeking a proactive Executive Support Assistant to enhance the efficiency of their sales team. This part-time role, perfect for detail-oriented individuals, involves managing calendars, scheduling meetings, and ensuring smooth communication across various stakeholders. You will play a crucial role in optimizing scheduling processes, making a significant impact on team productivity. If you thrive in a dynamic environment and enjoy supporting others, this is an excellent opportunity to contribute to a forward-thinking organization while working remotely.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate and schedule internal and external meetings across multiple time zones.
• Manage and update calendars, ensuring key meetings are scheduled appropriately.

Skills

Organizational Skills

Communication Skills

Calendar Management

Proficiency in Google Calendar

Proficiency in Outlook

Proficiency in Zoom

Tools

Google Calendar

Outlook

Zoom

Job description

JOB TITLE: Executive Support Assistant (part-time)
LOCATION: Arizona (remote)
DURATION: 3+ months to start
RATE RANGE: $20-28/hr

POSITION SUMMARY:

We are looking for a highly organized and proactiveExecutive Support Assistant to support our clients sales team with calendar management, scheduling, and meeting coordination. This is a part-time role (10–20 hours per week), ideal for someone who is detail-oriented, communicative, and enjoys keeping things running smoothly behind the scenes.

RESPONSIBILITIES:

• Coordinate and schedule internal and external meetings across multiple time zones

• Manage and update calendars, ensuring key meetings and priorities are scheduled appropriately

• Send meeting reminders and follow-ups to team members and stakeholders

• Prepare and distribute agendas or relevant documents before meetings (as needed)

• Assist with light administrative tasks and communications as required

• Help optimize scheduling processes to improve team efficiency

QUALIFICATIONS:

• Strong organizational skills and attention to detail

• Excellent verbal and written communication skills

• Ability to manage multiple calendars and coordinate with multiple stakeholders

• Proficiency in Google Calendar, Outlook, Zoom, or similar scheduling tools

• Self-starter who can work independently with minimal supervision

• Previous experience in an administrative or scheduling role is a plus, but not required

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