Executive Assistant

The Nagler Group; Framingham (MA); On-site; USD 75,000 - 110,000; Full time

Job summary

The Nagler Group is seeking an experienced Executive Assistant to support the Founder/CEO across multiple companies. You will manage a demanding calendar, coordinate domestic and international travel, prepare materials, and act as a liaison with staff, clients, and vendors.

The role requires discretion, exceptional communication, and the ability to work independently in a fast-paced environment. Strong organizational skills and proactive problem-solving are essential, as you’ll handle sensitive

Qualifications

• 5+ years directly supporting a CEO or senior leader
• Experience in regulated or highly confidential environments preferred
• Exceptional calendar management and time-management skills
• Excellent written and verbal communication skills
• Ability to anticipate needs and work independently

Responsibilities

• Provide comprehensive executive support to the Founder/CEO across multiple companies, business ventures, and initiatives
• Proactively manage a complex executive calendar, appointments, meetings, and competing priorities
• Protect the CEO’s time by determining priorities, resolving scheduling conflicts, and appropriately managing lower-priority requests
• Prepare thoroughly for meetings by gathering materials, identifying outstanding issues, and ensuring the CEO has the information needed to make decisions
• Coordinate meeting agendas, participants, logistics, notes, action items, and follow-up
• Track commitments, deadlines, deliverables, and follow-up items through completion
• Attend and lead meetings when appropriate, documenting decisions, responsibilities, and next steps
• Coordinate detailed domestic and/or international travel, including flights, accommodations, transportation, itineraries, and contingency planning
• Draft, edit, and proofread executive correspondence, reports, presentations, summaries, and other materials
• Conduct research and compile information to support business and executive decision-making
• Serve as a key point of coordination between the CEO and employees, leadership, clients, vendors, and other external stakeholders
• Support projects and priorities across multiple businesses and help ensure information moves effectively between teams
• Create and maintain project trackers, timelines, task lists, and status reports
• Support new business ventures, transitions, events, acquisitions, and other strategic initiatives
• Identify potential scheduling, communication, or operational issues before they become problems
• Handle sensitive and confidential business, employee, and executive information with discretion
• Maintain organized electronic records, executive files, contact information, and recurring deadlines
• Assist with routine administrative responsibilities as needed; this individual must be equally comfortable with high-level executive work and basic administrative tasks

Skills

Executive calendar management

Communication skills

Discretion/confidentiality

Independence/self-motivation

Project coordination

Adaptability across multiple companies

Tools

Microsoft Office

Google Workspace

Travel coordination tools

Job description

• Provide comprehensive executive support to the Founder/CEO across multiple companies, business ventures, and initiatives
• Proactively manage a complex executive calendar, appointments, meetings, and competing priorities
• Protect the CEO’s time by determining priorities, resolving scheduling conflicts, and appropriately managing lower-priority requests
• Prepare thoroughly for meetings by gathering materials, identifying outstanding issues, and ensuring the CEO has the information needed to make decisions
• Coordinate meeting agendas, participants, logistics, notes, action items, and follow-up
• Track commitments, deadlines, deliverables, and follow-up items through completion
• Attend and lead meetings when appropriate, documenting decisions, responsibilities, and next steps
• Coordinate detailed domestic and/or international travel, including flights, accommodations, transportation, itineraries, and contingency planning
• Draft, edit, and proofread executive correspondence, reports, presentations, summaries, and other materials
• Conduct research and compile information to support business and executive decision-making
• Serve as a key point of coordination between the CEO and employees, leadership, clients, vendors, and other external stakeholders
• Support projects and priorities across multiple businesses and help ensure information moves effectively between teams
• Create and maintain project trackers, timelines, task lists, and status reports
• Support new business ventures, transitions, events, acquisitions, and other strategic initiatives
• Identify potential scheduling, communication, or operational issues before they become problems
• Handle sensitive and confidential business, employee, and executive information with discretion
• Maintain organized electronic records, executive files, contact information, and recurring deadlines
• Assist with routine administrative responsibilities as needed; this individual must be equally comfortable with high-level executive work and basic administrative tasks

Qualifications

• 5+ years of experience directly supporting a CEO, C-suite executive, founder, president, owner, or other senior leader
• Experience supporting executives in a regulated, highly confidential, or complex business environment strongly preferred
• Exceptional calendar management, organization, and time-management skills
• Demonstrated ability to manage a busy executive with significant competing priorities
• Strong meeting preparation, follow-through, and action-item management skills
• Excellent written and verbal communication skills
• Exceptional attention to detail
• Strong judgment, discretion, and ability to handle highly confidential information
• Ability to anticipate needs and work independently without waiting for detailed direction
• Comfortable taking ownership of projects from beginning to end
• Highly adaptable and able to shift between different companies, industries, projects, and priorities
• Strong problem-solving skills and ability to remain composed in a fast-paced environment
• Proficiency with Microsoft Office, Google Workspace, and common business technology
• Ability to quickly learn new software and systems
• Genuine interest in the organization’s work and immigration-related mission