Executive Assistant to the CEO

Occidental Roofing, LLC; Tucson (AZ); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Mentorship from CEO

Equity eligibility after 12 months

401(k) plan

PTO

Job summary

Occidental Roofing, LLC is seeking an Executive Assistant to the CEO who will partner closely with the founder to shield time, focus, and priorities in a high-output environment. This role is operating, not merely administrative, with ownership of information, commitments, and priorities.

We offer a path from internship to permanent role for motivated graduates or an experienced EA ready to step in, with mentorship from the CEO and a clear progression to leadership.

Qualifications

• Bachelor’s degree in Business, Engineering, Accounting, Finance, Economics, or related field.
• MBA preferred but not required.
• Demonstrated leadership or achievement in demanding environments.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Maintain and organize the CEO’s calendar: schedule meetings, coordinate agendas, book travel, and prep materials.
• Sort, prioritize, and respond to emails; draft and proof correspondence for the CEO.
• Triage calls and requests; prioritize urgent items and filter noise.
• Assist in drafting reports, presentations, and documents as directed by the CEO.
• Track deliverables, deadlines, and commitments across departments.
• Gather and synthesize information for clear, actionable updates for the CEO.
• Handle day-to-day tasks and errands critical to operations.
• Support projects across recruiting, marketing, vendor sourcing, and operations.

Job description

Occidental Roofing is engineering the future of roofing. We’re not a traditional contractor—we’re a family-owned, engineering-led company building the next generation of the roofing industry.

• Our vision is bold: to establish Occidental Roofing as the national benchmark for trust, leadership, and modern professionalism by integrating qualified talent, technical innovation, and operational excellence.
• Our mission is simple: to deliver peace of mind at scale through unrivaled roofing solutions that protect homes, businesses, and communities.

We’re assembling a team of builders, thinkers, and doers—disciplined, mission-driven professionals ready to create something world-class. We value expertise. We reward results. We demand continuous improvement.

At Occidental Roofing, we work on problems with real-world, long-term impact. And we believe compensation should match that impact: meritocratic, transparent, and designed to reward the skills, ownership, and excellence you bring.

The Opportunity

We’re hiring an Executive Assistant to the CEO. You will work directly with the founder, helping protect his time, focus, and priorities in a high-output, high-expectation environment.

This role is not administrative in the traditional sense. It is a trusted, operating role, working closely with the CEO to manage information, commitments, and priorities.

We are open to hiring either:

• A standout recent graduate or early-career professional who will begin as an intern and earn a permanent role by demonstrating capacity, reliability, and initiative.
• An experienced and highly capable Executive Assistant who can step in immediately with full ownership of responsibilities.

Either path requires discipline, accountability, attention to detail, reliability, composure under pressure, and a high standard for operational excellence.

This is not a role for someone looking for comfort or routine. It’s a role for someone looking for challenge, responsibility, and opportunity.

Key Responsibilities

• Executive Operations
• Maintain and organize the CEO’s calendar: scheduling meetings, coordinate agendas, book travel, and manage preparation materials.
• Sort, prioritize, and respond to emails promptly; draft and proof correspondence on behalf of the CEO.Triage calls, messages, Slack, and incoming requests; prioritize what’s urgent, filter noise.
• Assist in drafting reports, presentations, and documents as directed by the CEO.
• Information Management
• Track deliverables, deadlines, and commitments across departments.
• Maintain well-organized records, notes, files, and reference materials.
• Gather and synthesize information from internal teams and external partners to provide clear, actionable updates for the CEO.
• Special Projects
• Handle day-to-day tasks and errands critical to company operations.
• Conduct research and gather data as needed for business initiatives.
• Support projects across recruiting, marketing, vendor sourcing, and operations.
• Organize internal meetings, leadership sessions, and team events.

Qualifications

Required (Internship):

• Bachelor’s degree in Business, Engineering, Accounting, Finance, Economics, or a related field.
• MBA preferred but not required.
• Demonstrated leadership, initiative, or achievement in academics, athletics, internships, or other demanding environments.
• Exceptional organizational skills and attention to detail.
• Strong writing, communication, and collaboration skills.
• Ability to work hard, learn quickly, and deliver under pressure.
• Bilingual (English/Spanish) preferred but not required.

Required (Full-Time):

• 2+ years experience supporting a founder, CEO, or senior executive in a fast-paced environment.
• 5+ years administrative experience in a high-performance organization.
• Proven ability to manage complex calendars, communications, and shifting priorities.
• Strong writing and verbal communication skills.
• Discretion and professionalism handling confidential information.
• Highly organized, proactive, reliable, and adaptable.
• Bachelor’s degree preferred but not required.
• Bilingual (English/Spanish) preferred but not required.

Why Join Us

• Internship:
• $18-$25/hour.
• Performance-based bonus.
• Pro-rated paid time off (PTO).
• Clear path to a full-time position for those who demonstrate capacity.
• Direct mentorship from the CEO.
• Full-Time:
• Quarterly + annual performance bonuses.
• Equity eligibility (available upon 12 months of service and exceeding performance targets).
• 401(k) plan.
• Paid time off (PTO).
• Clear path to a leadership role.

Location and Work Schedule

• Location: Tempe headquarters (hybrid flexibility).
• Work Schedule: Full-time or internship (minimum 25-40 hours/week).
• Flexibility required for urgent matters, deadlines, and shifting priorities.