Executive Assistant to Chief Executive Officer

Nift; Boston (MA); On-site; USD 110,000 - 170,000; Full time

Job summary

Nift is seeking an Executive Assistant to act as a strategic partner and force multiplier for our CEO. This role goes beyond traditional admin duties, operating with the speed and altitude of a high-performing executive.

You'll gatekeep the CEO's time, coordinate complex travel, prepare briefings, and build relationships with partners, clients, investors, and board members while handling sensitive conversations with discretion.

Qualifications

• 6+ years of professional experience, incl. 3+ years supporting VP-or-above executives at tech startups or VC firms.
• Proactive, autonomous, and data-driven in problem solving and decision making.
• Exceptional judgment, discretion, and composure under pressure.

Responsibilities

• Own the CEO's calendar, balancing competing priorities with full context.
• Serve as primary gatekeeper for the CEO's time and access.
• Coordinate domestic and international travel end-to-end with contingencies.
• Deliver day-ahead and week-ahead briefs and meeting materials.
• Build and manage relationships with partners, board members, and investors.
• Support board presentations and executive communications; streamline decisions.
• Act as Personal Assistant for CEO, including personal scheduling with discretion.

Skills

Calendar management

Gatekeeping

Stakeholder management

Executive communication

Travel coordination

Education

BS/BA preferred

Tools

Google Workspace

Spreadsheets

Structured email workflows

Job description

Nift is looking for an Executive Assistant to act as a strategic partner and force multiplier for our CEO. This is not a traditional admin seat. You'll operate at the speed and altitude of a high-performing executive — managing time, information, and priorities with precision, and anticipating what's needed before it's asked.

You'll be a gatekeeper, a sounding board, and a trusted extension of the CEO: equally comfortable running a complex international itinerary, pulling together a board deck, or handling a sensitive stakeholder conversation. You'll represent the CEO's voice with credibility across the company and with partners, clients, investors, and board members.

What You’ll Do

• Own the calendar. Run a complex, ever-changing executive calendar — weighing competing priorities, making judgment calls on the CEO's behalf, and ensuring every incoming request lands with full context.
• Control access. Serve as the primary gatekeeper for the CEO's time, deciding what gets through and when.
• Make travel seamless. Coordinate domestic and international travel end to end: detailed itineraries, contingency plans, and real-time adjustments when things change mid-flight.
• Prepare the CEO for everything. Deliver day-ahead and week-ahead briefings, background research, and meeting materials so the CEO walks in ready.
• Build the network. Establish and manage relationships with partners, DTC brands, board members, and investors on the CEO's behalf.
• Drive high-stakes work. Help prepare board presentations, client-facing decks, and executive communications — and streamline how decisions get made day to day.
• Support the whole picture. At this level, professional and personal logistics blur — you'll serve as a Personal Assistant for the CEO, managing their personal calendar, vacation planning, and other administrative needs alongside professional logistics with the same discretion you bring to everything else.

What You Bring

• 6+ years of professional experience, including 3+ years supporting a VP-or-above executive at a tech startup or VC firm; BS/BA preferred
• A strong bias toward action — you take initiative, work autonomously, and hunt down the answers, context, and data needed to solve problems
• Exceptional judgment, discretion, and composure under pressure
• High EQ and strong relationship-building instincts, paired with clear written and verbal communication
• Outstanding organization and follow-through: you manage multiple workstreams at once and drive every one to completion
• Adaptability when plans change last minute — and an optimistic outlook when they do
• Fluency with modern productivity tools (Google Workspace, spreadsheets, structured email workflows)
• Flexibility to be generally reachable outside standard hours and across time zones — this role moves with the CEO's schedule, not a 9-to-5

About Nift

Nift’s mission is to reshape how people discover and try new brands by introducing them to new products and services through thoughtful "thank-you" gifts. Our customer-first approach ensures businesses acquire new customers efficiently while making customers feel valued and rewarded. We are a data-driven, cash-flow-positive company that has experienced 731% growth over the last three years. Now, we’re scaling to become one of the largest sources for new customer acquisition worldwide. Backed by Spark Capital & Foundry who also invested in Slack, Snap, SeatGeek, Fitbit, Warby Parker, Wayfair and Twitter, we are poised for exponential growth and ready to demonstrate impact on a global scale. Read more about our growth here.