Executive Assistant to Chief Executive Officer

Pathways Inc. - Kentucky; Ashland (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

Pathways, Inc. is seeking an Executive Assistant to the Chief Executive Officer to serve as a trusted partner to the CEO and the Executive Leadership Team.

The role requires managing calendars, preparing materials, and coordinating meetings with the Board of Directors and leadership, while maintaining discretion and professional standards. The ideal candidate has at least five years of executive-level administrative experience, excellent organizational and communication skills, and a proven

Qualifications

• At least five years of executive-level administrative experience.
• Exceptional organizational and prioritization skills.
• Strong written and verbal communication abilities.
• Proven ability to take accurate meeting minutes.
• Excellent attention to detail.
• Professional discretion and sound judgment.

Responsibilities

• Managing executive calendars, schedules, and communications
• Coordinating Board of Directors, Executive Team, and leadership meetings
• Preparing agendas, presentations, reports, and board materials
• Taking accurate and detailed meeting minutes and maintaining official records
• Tracking action items and ensuring timely follow-up
• Coordinating travel, events, and special projects
• Maintaining corporate records and supporting regulatory filings
• Serving as a professional point of contact for internal and external stakeholders

Skills

Executive admin exp

Organizational skills

Written & verbal communication

Minute taking

Attention to detail

Discretion & judgment

Proactive mindset

Job description

Executive Assistant to the Chief Executive Officer

At Pathways, Inc., we believe strong organizations are built through strong leadership and exceptional support. As one of Kentucky's largest Community Mental Health Centers (CMHC) and Certified Community Behavioral Health Clinics (CCBHC), we provide critical behavioral health, substance use, developmental disability, and primary care services across northeastern Kentucky.

We are seeking a highly organized, resourceful, and professional Executive Assistant to the CEO who will serve as a trusted partner to our Chief Executive Officer and Executive Leadership Team.

What You'll Do

This is a high-visibility role responsible for helping drive organizational effectiveness through exceptional administrative and executive support. Responsibilities include:

• Managing executive calendars, schedules, and communications
• Coordinating Board of Directors, Executive Team, and leadership meetings
• Preparing agendas, presentations, reports, and board materials
• Taking accurate and detailed meeting minutes and maintaining official records
• Tracking action items and ensuring timely follow-up
• Coordinating travel, events, and special projects
• Maintaining corporate records and supporting regulatory filings
• Serving as a professional point of contact for internal and external stakeholders

What We're Looking For

The successful candidate will bring:

• At least five years of executive-level administrative experience
• Exceptional organizational and prioritization skills
• Strong written and verbal communication abilities
• Proven ability to take accurate meeting minutes
• Excellent attention to detail
• A proactive mindset and ability to anticipate needs
• Professional discretion and sound judgment
• The ability to thrive in a fast-paced environment while managing multiple competing priorities simultaneously

Compensation

Salary is competitive and commensurate with experience.

We offer one of the region's most comprehensive benefit packages, including:

401(k) with employer match and additional discretionary employer contribution

Medical, dental, and vision insurance options

Employer-paid life and AD&D insurance

Health Savings Account (HSA) option with employer contributions for eligible employees

Short-term and long-term disability coverage

Employee Assistance Program (EAP)

Telehealth services and wellness resources

Opportunities to support a mission-driven organization making a meaningful difference in the communities we serve

This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple high-priority initiatives simultaneously while maintaining absolute confidentiality. Experience supporting executive leadership and governing boards is strongly preferred.

Pathways, Inc. is an Equal Opportunity Employer.