Executive Assistant to Chair – Strategic Support

University of Pennsylvania; United States; On-site; USD 66,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Flexible work hours

Job summary

University of Pennsylvania's Perelman School of Medicine seeks an Executive Assistant to provide high‑level support to the Chair of Neurology, handling confidential tasks and complex calendar management. The role liaises with internal and external stakeholders and supports strategic chair-related projects.

The position maintains reimbursements, coordinates committee memberships, and collaborates across senior leaders to ensure efficient operations of the Chair's Office.

Qualifications

• Bachelor's degree and 3–5 years of experience or equivalent combination required.

Responsibilities

• Provide high-level administrative support and prepare documents using Word, Excel, or PowerPoint.
• Manage and maintain schedules.
• Coordinate office services, records, departmental finances, budget preparation, personnel issues, and travel arrangements for executives.
• Answer phone calls and direct messages to appropriate parties.
• Represent the organization to external stakeholders and coordinate inquiries.
• Organize, facilitate, and supervise office activities; prioritize the leader's schedule and scope of work.
• Project management for complex initiatives.
• Oversight of the department website and social media in collaboration with Marketing.
• Support Vice Chairs on chair-related projects.
• Coordinate meetings and other duties as assigned.

Skills

Calendar management

Executive support

Communication

Project coordination

Education

Bachelor's degree

Tools

Word processing

Excel

PowerPoint

Database software

Job description

University of Pennsylvania's Perelman School of Medicine seeks an Executive Assistant to provide high‑level support to the Chair of Neurology, handling confidential tasks and complex calendar management. The role liaises with internal and external stakeholders and supports strategic chair-related projects.

The position maintains reimbursements, coordinates committee memberships, and collaborates across senior leaders to ensure efficient operations of the Chair's Office.