Chair and CAO Assistant

University of California- Davis Health; Sacramento (CA); On-site; USD 43,000 - 61,000; Full time

Benefits offered by this job

Paid Holidays

Paid Time Off

CE allowance

Employee Well-being resources

Job summary

University of California- Davis Health is seeking an experienced administrator to work autonomously within the Department of Radiation Oncology. You will manage academic personnel actions, HR tasks, and leadership support for the Chair and CAO, while contributing to strategic initiatives and education activities.

The role includes back-up HR responsibilities, database tracking, and coordination across the School of Medicine.

Qualifications

• Bachelor's degree or equivalent experience.
• At least two years administrative support experience.
• Ability to communicate professionally with faculty, staff, patients and the public.
• Ability to analyze needs, determine action, and initiate follow-up.
• Ability to handle sensitive information with confidentiality.
• Strong writing, editing and proofreading skills.
• Knowledge of HR and payroll university policies and procedures.
• Excellent calendar, scheduling and multi-project management abilities.
• Ability to work independently with good judgment and decision-making.
• Ability to work under pressure and adapt to change.

Responsibilities

• Executive Leader Support for Chair and Chief Administrative Officer.
• Education engagement activities and support.
• School of Medicine safety officer duties.
• Academic affairs and personnel management for Radiation Oncology.
• Back-up support for other positions and HR needs.
• Respond to inquiries and prepare communications for UC Davis Health leadership.

Skills

Professional communication

Confidentiality

Organizational skills

Analytical skills

Microsoft Office

Data handling

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Access

Qualitrics

Recruit

Job description

This position is expected to work independently and exercise independence in all administrative duties for the Department of Radiation Oncology. The position must manage, coordinate, interpret and recommend courses of action in support of the department's mission and objectives. Under the direction of the chair and the chief administrative officer (CAO), this position is responsible for the prioritization and management of all activities associated with the following: academic personnel actions; human resources; leadership support (chair and CAO) as well as serve as a key member of the administrative team, supporting the strategic mission and vision of the department. The position is expected to research, analyze and compile necessary background information to assist leadership in responding to complex issues; respond to inquiries and initiate correspondence from UC Davis Health leadership, colleagues and peers; assume responsibility and independently resolve/report any situations as appropriate.The position is also responsible for global initiatives such as safety and morale building events, and serve as a resource for student education courses and serve in a back-up capacity for other human resources needs, including tracking databases (flu, TB, and mask fit); job requisitions and interviews. This position will also provide human resources support with academic personnel actions in the Department of Radiology, School of Medicine and provide administrative assistant support for the CAO, Department of Radiology. The position may also serve in a back-up capacity for other positions in the department as appropriate.

Apply By Date 11/9/2026 by 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree or equivalent experience.
• At least two years administrative support experience.
• Demonstrate professional oral communication skills, tact and diplomacy, and ability to maintain composure in dealing with faculty, administrative staff, patients, and the general public.
• Ability to convey instructions, directions and information appropriately. Ability to analyze needs, determine action, and initiate proactive follow-up.
• Demonstrate skills to elicit information needed to clarify inquiries and requests; and professional skills lo handle sensitive or difficult situations diplomatically, work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives, and maintain confidentiality of personnel clinical or other sensitive issues/matters.
• Demonstrated professional writing, editing and proofreading skills to quickly and accurately produce correspondence and other written materials.
• Knowledge of human resources and payroll university policies and procedures.
• Excellent organization and analytical skills to manage responsibilities successfully, including: manage calendars, schedules, and multiple projects simultaneously.
• Demonstrated high level of initiative and maturity to work independently without supervision, exercising excellent judgment and decision-making ability, and resolve conflicts.
• Ability to work effectively and efficiently under pressure despite frequent interruptions.
• Must be able to maintain flexibility to adapt to change and function as a team player.
• Knowledge of PubMed, MedLine, Recruit, Physician Links and Lightning Bolt.
• Ability to use computer programs to effectively perform job duties: Outlook, Word, Excel, PowerPoint, Access, Qualitrics, Recruit.

Preferred Qualifications

• HR academic personnel experience preferred.
• Knowledge of human resource systems, such as LMS, EcoTime, PeopleAdmin, AggieService and UC Path.
• Knowledge and ability to apply UC Davis Health policy and procedures and medical staff office guidelines to process medical staff appointments, reappointments, licensure and GME documentation, and proctoring.

Key Responsibilities

• 25% - Executive Leader Support-Chair
• 15% - Executive Leader Support-Chief Administrative Officer
• 20% - Education Engagement Activities and Support
• 10% - School of Medicine, Safety Officer
• 25% - Academic Affairs and Personnel Management-Radiation Oncology
• 5% - Other Duties as Assigned

Department Overview

The Department of Radiology is a large academic and clinical department within the School of Medicine which is responsible for providing radiologic clinical services for UC Davis Health, teaching and training of residents, medical students, and clinical fellows, as well as both basic and creative clinical scholarly investigations. Radiology maintains a substantial amount of research, both basic and clinical trials, and provides services for interdepartmental research studies.

POSITION INFORMATION

• Salary or Pay Range: $6 30.87 - $44.25
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8 hours
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
May need to work occasional overtime or variable schedule for department events or to meet deadlines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks