Executive Assistant to CFO

Page Mechanical Group, Inc.; Denver, Northern (CO, KY); Hybrid; USD 70,000 - 128,000; Full time

Benefits offered by this job

Health, dental & vision

401(k) match

Paid time off

Holidays

Tuition reimbursement

EAP & wellness

Job summary

BKV Corporation in Denver, Colorado, seeks an Executive Assistant to support the CFO with calendar management, correspondence, travel coordination, and project assistance. This role acts as the primary liaison between the executive and internal/external stakeholders, upholding discretion and trust.

This hybrid position requires integrity, accountability, and collaboration with the executive team to meet organizational targets and maintain BKV standards and culture.

Qualifications

• Must have strong decision-making and discretion.
• Exceptional time-management and prioritization skills.
• Ability to maintain confidentiality and act with integrity.
• Proficient with Microsoft Office and related apps.
• Clear, effective written and spoken communication.
• Comfort working independently and in a team.
• High attention to detail and organization.
• Strong problem-solving and analytical abilities.
• Growth mindset with ability to adapt to change.

Responsibilities

• Manage CFO's calendar, meetings, and travel arrangements.
• Filter calls and emails, draft responses, and maintain correspondence.
• Prepare presentations, reports, and documents for meetings.
• Coordinate internal and external meetings and agendas.
• Prepare meeting materials and take minutes with follow-ups.
• Ensure executive prep and briefings for meetings.
• Serve as primary liaison between executive and stakeholders.
• Organize and maintain confidential files and contracts.
• Support other senior leaders with administrative tasks.
• Handle expense reports and travel reimbursements.
• Perform additional duties as needed.

Skills

Decision making

Time management

Confidentiality

Microsoft Office

Communication

Independent & team

Attention to detail

Problem solving

Growth mindset

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Microsoft Office

Job description

Job Summary

The Executive Assistant to the CFO at BKV is responsible for managing the CFO’s calendar, handling communication, coordinating meetings and travel, and assisting with projects and organizational tasks. The Executive Assistant acts as the primary point of contact between the executive and internal and external stakeholders, representing the executive's interests and priorities.

This role works to achieve operational targets under minimal supervision. The ideal candidate must have the ability to influence others by explaining facts, policies and practices, and must exhibit a high degree of trustworthiness and discretion. This is a great role for someone who wants to truly partner with their executive and that department. Demonstrates integrity, accountability and transparency; upholds BKV standards, values and culture.

Responsibilities

• Manage calendars, schedule appointments, and prioritize the executive’s time.
• Handle phone calls, emails, and other correspondence, filtering important communications.
• Prepare and edit documents, presentations, and reports for meetings or presentations.
• Organize complex travel itineraries, including flights, hotels, and transportation.
• Ensure travel arrangements align with the executive’s needs and preferences, including last-minute changes.
• Schedule, organize, and coordinate internal and external meetings, ensuring all logistics are in place.
• Prepare agendas, take minutes, and follow up on action items.
• Ensure executive is well-prepared for meetings, with necessary documents or briefings.
• Act as the main point of contact between the executive and other staff, clients, or stakeholders.
• Respond to inquiries on behalf of the executive, drafting responses when appropriate.
• Prepare status updates, help organize resources and follow up with team members.
• Organize and maintain important files, contracts, and documents.
• Ensure that confidential information is handled appropriately, following company policies.
• Organize and manage events, meetings, or conferences that the executive is involved in.
• Coordinate logistics such as venue booking, catering, attendee communication, etc.
• Handle expense reports for executive.
• Provide light support to other high-level leaders, potentially in the form of expense reports and other administrative tasks.
• Perform other duties as requested.

Required Skills

• Ability to make quick, informed decisions, especially when the executive is unavailable.
• Skilled at managing time-sensitive activities and balancing executive priorities.
• Ability to act in the best interests of the executive without breaching trust or confidentiality.
• Proficient in Microsoft Office and job-related applications. Uses insights from digital tools to improve performance.
• Effective communication skills to collaborate with various internal teams and stakeholders.
• Ability to thrive in a dynamic fast-paced environment.
• Ability to work independently and as part of a team.
• Demonstrated attention to detail, organization, and prioritization skills.
• Demonstrated cognitive and problem-solving skills.
• Growth mindset with a demonstrated ability to innovate, embrace change and have grit.

Education & Experience

Required

• High school diploma or GED required.
• A minimum of 5 years' experience as an Executive Assistant to a C-level executive

Preferred

• Associate or bachelor’s degree preferred.
• Previous experience supporting a CFO is a plus.
• Previous experience supporting an executive at a company of 500-1000 is a plus.
• Previous experience supporting an executive at a publicly traded company is a plus.

Physical Demands and Working Conditions

Location

• This position based out of the BKV Office in Denver, Colorado. Position is hybrid depending on weekly priorities and events.

Working Conditions

• Primarily office-based with standard business hours; extended hours may be required depending on business needs. May occasionally be exposed to distracting noise while sharing office space with others.

Physical Demands

• Ability to sit for extended periods of time.
• Ability to operate a computer, telephone, and other office equipment.
• Ability to occasionally lift, carry, push, or pull up to 25 pounds.
• Ability to communicate effectively, both verbally and in writing.

Compensation & Benefits

• Competitive salary, commensurate with experience. (Base Pay $70,000 - $128,000)
• Performance-based bonus eligibility.
• Comprehensive health, dental, and vision insurance plans.
• Retirement savings plan with 6% employer match.
• Paid time off and 12 company holidays per year.
• Professional development opportunities and tuition reimbursement.
• Employee Assistance Program (EAP) and wellness initiatives.

Equal Employment Opportunity & ADA Statement

BKV Corporation is an Equal Opportunity Employer. We do not discriminate because of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other legally protected status.

BKV Corporation is committed to providing reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). Applicants requiring accommodation during the hiring process may contact Human Resources.