Executive Assistant to CEO — Trusted Calendar Master

Vortex Golf; Wisconsin; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k)

Life insurance

Disability insurance

Employee ownership opportunities

Employee discounts

Onsite fitness center

Walking trails

Dog-friendly campus

Daycare nearby

Casual environment

Job summary

Vortex Golf in Barneveld, Wisconsin seeks an experienced Executive Assistant to the CEO. You will design the CEO's time, protect strategic thinking time, coordinate travel, prepare meetings, capture notes, and manage follow-up to keep leadership focused on high-impact work.

You thrive on patterns, anticipate needs, and build trusted relationships with teams, board, clients, and guests. This onsite role offers growth as trust grows and a chance to help the CEO deliver rare experiences.

Qualifications

• 5+ years supporting senior executives or owners.
• Exceptional written and verbal communication skills.
• Strong organizational, planning, and project management abilities.
• High proficiency with Microsoft Office and the ability to quickly learn new tech and AI tools.
• Experience coordinating executive travel, meetings, and communications.
• Ability to manage multiple priorities with exceptional attention to detail.

Responsibilities

• Design the CEO's Time: Manage and optimize calendar; coordinate travel; build rhythms; protect strategic thinking time; recommend improvements.
• Prepare the CEO to Lead: Prepare agendas/materials; capture notes; track follow-up; organize information.
• Create Order: Organize projects, priorities, files and office systems; maintain executive office; manage confidential information.
• Build Relationships: Build trusted relationships; coordinate interactions with employees, board, customers and guests; represent the CEO.
• Drive Continuous Improvement: Recognize patterns; improve planning and communication; leverage AI and technology; lead strategic projects.

Skills

Calendar management

Travel coordination

Meeting preparation

Notes capture

Executive support

AI tools familiarity

Microsoft Office

Attention to detail

Communication

Relationship building

Job description

Vortex Golf in Barneveld, Wisconsin seeks an experienced Executive Assistant to the CEO. You will design the CEO's time, protect strategic thinking time, coordinate travel, prepare meetings, capture notes, and manage follow-up to keep leadership focused on high-impact work.

You thrive on patterns, anticipate needs, and build trusted relationships with teams, board, clients, and guests. This onsite role offers growth as trust grows and a chance to help the CEO deliver rare experiences.