Executive Assistant to CEO — Remote Project Coordination

Blue View Builder; Oceanside (CA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Full benefits package

Paid time off (PTO)

Full medical coverage

Employee discount on primary residence

Profit sharing

Job summary

Blue View Builder is seeking an executive administrative assistant to support the CEO of a California engineering and construction company. The role is remote/hybrid, with on-site in Oceanside three days per week, and focuses on keeping active projects organized before issues reach the executive.

You will manage calendars, correspondence, and project paperwork, ensuring visibility into due dates, ownership, schedules, and required decisions across live projects handled by team leads.

Qualifications

• Must be proficient in professional written and spoken English.
• Three or more years of experience supporting an executive, founder, or small business owner.
• Ability to handle confidential client and financial information with discretion.
• Strong calendar and email management skills; capable of prioritizing competing demands.

Responsibilities

• Manage CEO's calendar, meetings with clients, vendors, and internal teams.
• Prepare meeting materials and follow up on open items.
• Draft and proof correspondence and internal summaries.
• Maintain project files, contracts, permits, and warranty documents.
• Track invoices, deposits, and routine vendor follow-up.
• Serve as a reliable point of contact when the executive is in the field.
• Maintain a clear record of open items and close them without daily prompting.

Skills

English proficiency

Executive support experience

Discretion and confidentiality

Time management

Tools

Microsoft 365

Spreadsheets

Job description

Blue View Builder is seeking an executive administrative assistant to support the CEO of a California engineering and construction company. The role is remote/hybrid, with on-site in Oceanside three days per week, and focuses on keeping active projects organized before issues reach the executive.

You will manage calendars, correspondence, and project paperwork, ensuring visibility into due dates, ownership, schedules, and required decisions across live projects handled by team leads.