Executive Assistant to CEO - Onsite NYC, High-Impact

Jambalaya Group; New York (NY); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Group life and disability insurance

401(k) with employer match

Paid vacation and sick time

Mass-transit benefits

Professional-development support

Job summary

Iron Birch Advisors is seeking an exceptional Executive Assistant to serve as a trusted partner to our CEO in a fully onsite New York City office. You will manage the CEO's calendar, communications, travel, and projects while ensuring confidentiality and discretion across high-priority initiatives.

Seven+ years of executive-assistant experience, strong relationship management, and proficiency with Microsoft Office are required.

Qualifications

• Seven or more years of progressive executive-assistant experience, including direct support for a founder, business owner, CEO, senior executive, or high-net-worth principal preferred.
• Demonstrated experience providing both business and personal support while maintaining clear boundaries, confidentiality, and professionalism.
• Experience in wealth management, financial services, professional services, private equity, a family office, or another high-expectation environment strongly preferred.
• Proven ability to operate independently and make sound decisions with limited direction.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and digital file-management systems, with the ability to learn new technology quickly.

Responsibilities

• Own a complex executive calendar, schedule meetings, protect focus time, anticipate conflicts, and ensure the CEO is prepared for each commitment.
• Maintain a clear system for priorities, deadlines, open items, and follow-up.
• Proactively track commitments and close loops so important tasks do not fall through the cracks.
• Provide concise status updates, reminders, and recommendations to keep priorities moving forward.
• Organize email, documents, files, correspondence, and signature items so important information is easy to locate and act upon.

Skills

Executive support

Communication

Discretion

Project management

Event coordination

Relationship management

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Digital file-management systems

Job description

Iron Birch Advisors is seeking an exceptional Executive Assistant to serve as a trusted partner to our CEO in a fully onsite New York City office. You will manage the CEO's calendar, communications, travel, and projects while ensuring confidentiality and discretion across high-priority initiatives.

Seven+ years of executive-assistant experience, strong relationship management, and proficiency with Microsoft Office are required.