Executive Assistant To CEO (Job ID: NADGOL1EA)

Insideoutva; Atlanta (GA); Hybride; USD 22 000 - 33 000; Plein temps

Résumé du poste

Insideoutva is looking for an Executive Assistant to the CEO for a fully remote role serving a Atlanta-based hospitality group. The candidate will operate from South Africa or LATAM, speaking English throughout the shift, and handle high-velocity administrative, licensing, and operational duties.

The role requires 3–5+ years supporting senior leaders, mastery of gatekeeping, and fluency with AI tools (Claude).

Qualifications

• 3–5+ years supporting senior leaders in fast-paced environments.
• Strong gatekeeping and direct communication skills.
• Experience using AI tools (Claude) daily for analysis and workflows.
• Proactive mindset with initiative to lead unresolved tasks.
• Excellent English communication, both written and spoken.

Responsabilités

• Manage permitting and licensing end-to-end with city/licensing authorities.
• Gatekeep calendars and inboxes; protect CEO focus and priorities.
• Coordinate complex travel and personal admin tasks.
• Develop SOPs and optimize recurring workflows.
• Partner with CEO as an operational 'second brain' and anticipate needs.
• Leverage Claude to build dashboards and automations, and assist on pages.

Connaissances

Executive support

Gatekeeping

AI fluency

Proactive mindset

English communication

Outils

Claude

Calendar & Email tools

Travel booking platforms

Dashboard & automation software

Landing page builders

Description du poste

Exciting Remote Opportunity! We're Hiring an Executive Assistant to the CEO!

Are you an experienced, highly resilient Executive Assistant who thrives as an executive gatekeeper and proactive "second brain"? We are seeking a full-time Executive Assistant to the CEO based in South Africa or LATAM to provide high-level administrative, municipal licensing, and operational support across a premier Atlanta-based restaurant and hospitality group!

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

Job Details at a Glance

• Job Title: Executive Assistant to CEO

• Job ID: NADGOL1EA

• Industry: Hospitality & Restaurant Group

• Location: South Africa or LATAM

• Job Status: Full Time

• Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Eastern Time)

• Salary: $2,000 – $3,000 USD / month

• Target Start Date: ASAP

About the Client

Our client is a fast-growing, family-owned hospitality group based in Atlanta, Georgia, operating eight distinct, independently branded restaurant and sports bar concepts across the state. Scaled successfully over five years without franchising, the company is actively expanding its footprint while preserving a tight-knit operating culture. With the CEO managing multiple ventures simultaneously, this dedicated role is being created to provide high-velocity executive support and protect leadership bandwidth.

About the Role

You will serve as the primary Executive Assistant and operational right hand to the CEO across the hospitality group and affiliated business ventures. You will manage complex municipal permitting and licensing applications, take full command of calendar and inbox gatekeeping, coordinate travel, and build structured SOPs. Utilizing Claude as an everyday thinking partner, you will anticipate needs, clear bottlenecks, and keep fast-paced executive priorities moving forward.

Key Responsibilities

• Permitting & Licensing: Manage permitting and licensing applications end-to-end, serving as the primary liaison for city and municipal email correspondence.

• Calendar & Inbox Gatekeeping: Triage executive inboxes and master schedules; ruthlessly filter urgent vs. non-urgent matters, push back respectfully, and protect CEO focus.

• Travel Coordination & Life Admin: Arrange complex business and personal travel logistics, reservations, and discreet personal administrative workflows.

• Process Improvement & SOPs: Identify operational friction points, recommend tools, and build clear Standard Operating Procedures (SOPs) for repeatable workflows.

• Proactive "Second Brain" Partnership: Act as an authoritative operational partner for a context-switching executive—taking initiative on tabled tasks without needing line-by-line direction.

• AI-Enabled Execution: Utilize Claude as a daily thinking partner to solve operational challenges, build dashboards and automations, and support landing page creation.

Qualifications & Skills

Core Requirements:

• Executive Experience: 3–5+ years of proven experience supporting senior leaders, founders, or C-suite executives in high-speed, demanding environments.

• Gatekeeping & Direct Communication: Exceptional prioritization and gatekeeping abilities; comfortable communicating with direct candor and receiving fast-paced feedback without softened messaging.

• AI Fluency: Demonstrated experience using AI tools (specifically Claude) as a daily thinking partner for analysis, problem-solving, and workflow building.

• Proactive Mindset: High initiative to take the lead on unresolved initiatives and anticipate upcoming operational needs before being asked.

• Communication & Presence: Impeccable written and spoken English communication skills.

Preferred Qualifications:

• Direct experience handling municipal communications, city permits, and licensing documentation.
• Prior background in the hospitality, restaurant, food & beverage, or multi-unit venue sectors.

Tech Stack Used:

• Claude (AI thinking partner), Calendar & Email Management Tools, Travel Booking Platforms, Dashboard & Automation Software, Landing Page Builders.