Executive Assistant to CEO - Global Calendar & Travel

Ingenio; San Francisco (CA); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Premium medical, dental, and vision

Generous holiday and PTO policies

401k matching programLunch

Wellness allowance

Training and development opportunities

Inclusive events and employee groups

Job summary

Ingenio is seeking an Executive Assistant to support the Chief Executive Officer across the Ingenio family of brands. The role focuses on calendar management, travel logistics, and preparing reports and documents for senior leadership.

You will coordinate meetings across multiple time zones, drive proactive organizational practices, and handle expense processing while contributing to travel policies. The position requires strong communication and collaboration with cross-functional teams

Qualifications

• Associate or Bachelor’s degree or equivalent diploma.
• 5+ years of executive or administrative assistant experience.
• Excellent time management and organizational skills.
• Exceptional written and verbal communication skills with strong attention to detail.
• Establishes and maintains relationships with peers in multiple departments and functions.
• Strong knowledge of Google Suite tools.
• Comfortable working across EMEA and US time zones.

Responsibilities

• Effectively manage the office of the Chief Executive Officer (CEO) by handling calendaring, travel arrangements, organizing reports & documents, and other similar duties.
• Develop a proactive organizational approach stemming from the oCEO and cascading throughout the entire executive team (ELT) from San Francisco to Tel Aviv.
• Manage logistics for executive meetings – including biannual offsites – as well as additional international, cross-functional summits.
• Serve as a final editorial checkpoint for executive communications.
• Process and submit expenses, and contribute to an evolving travel & expense policy and corresponding procedures
• Lead and coordinate additional projects as requested.

Skills

Executive support

Time management

Organizational skills

Communication skills

Google Suite

Cross-timezone experience

Education

Associate or Bachelor's degree

Tools

Google Suite

Job description

Ingenio is seeking an Executive Assistant to support the Chief Executive Officer across the Ingenio family of brands. The role focuses on calendar management, travel logistics, and preparing reports and documents for senior leadership.

You will coordinate meetings across multiple time zones, drive proactive organizational practices, and handle expense processing while contributing to travel policies. The position requires strong communication and collaboration with cross-functional teams