Executive Assistant to CEO | Donor Relations & Exec Support

Emerge Recovery & Trade; Xenia (OH); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Job summary

Emerge Recovery & Trade in Ohio seeks an Executive Assistant to provide high‑level administrative support to the CEO and executive team. You will manage scheduling, correspondence, and meeting coordination while handling confidential information with discretion.

Responsibilities include drafting communications, maintaining filing systems, supporting donor relations, minutes, and board materials. Strong organizational skills and experience with Microsoft 365 are essential.

Qualifications

• Associate’s degree in Business Administration, Communications, or related field is required.
• Bachelor’s degree preferred.
• Minimum of 3 years of experience as an executive assistant or senior admin.
• Nonprofit or healthcare experience preferred.
• Experience supporting C-level executives strongly preferred.

Responsibilities

• Manage CEO's calendar, schedule appointments, and coordinate meetings.
• Screen calls and emails; prioritize items needing CEO attention.
• Draft, proofread, and format professional communications and reports.
• Maintain organized filing systems for executive correspondence and contracts.
• Oversee the CRM and donor database; support director development for meetings.
• Record meeting minutes and track follow-up actions for leadership meetings.

Skills

Calendar management

Executive communication

Microsoft 365 Suite

Minute-taking

Discretion & confidentiality

Education

Associate's degree

Bachelor's degree

Job description

Emerge Recovery & Trade in Ohio seeks an Executive Assistant to provide high‑level administrative support to the CEO and executive team. You will manage scheduling, correspondence, and meeting coordination while handling confidential information with discretion.

Responsibilities include drafting communications, maintaining filing systems, supporting donor relations, minutes, and board materials. Strong organizational skills and experience with Microsoft 365 are essential.