Executive Assistant to CEO - Concord Hospitality Enterprises

Concord Hospitality Brand; Raleigh (NC); Presencial; USD 60.000 - 67.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) match

Tuition assistance

Hotel discounts

Descripción de la vacante

Concord Hospitality seeks an Executive Assistant to the CEO to provide high‑level administrative and strategic support. You will manage complex calendars, coordinate leadership and board activities, and arrange travel and events for the CEO across domestic and international scopes.

The role requires 7+ years of C-suite support, exceptional communication, and strong proficiency with the MS Office suite. You will help drive efficiency, liaison with owners and executives, and uphold confidentiality.

Formación

• 7+ years of progressive executive administrative support experience, including direct support of a C-suite executive.
• Demonstrated experience managing highly complex calendars and executive priorities.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsabilidades

• Manage the CEO's complex calendar, travel, speaking engagements, and events; keep calendars up to date.
• Screen and prioritize communications; draft, edit, and prepare communications for the CEO.
• Coordinate Board of Directors meetings, prepare materials, and track action items.
• Arrange complex domestic and international travel and executive meetings.
• Track milestones and deliverables for strategic initiatives and special projects.
• Foster relationships with internal and external stakeholders; act as gatekeeper for the CEO.

Conocimientos

Executive support

Calendar management

Communication skills

MS Office suite

Herramientas

Microsoft Office

Outlook

Teams

SharePoint

Descripción del empleo

As the Executive Assistant to the CEO, you will provide high-level administrative, operational, and strategic support to our Chief Executive Officer. You will serve as a trusted partner to the CEO, managing complex schedules, facilitating communications, coordinating executive initiatives, and ensuring the efficient operation of the executive office. An ideal candidate for this role is someone who is highly organized, proactive, discreet, and capable of handling sensitive and confidential information with professionalism.

Executive Support:

• Manage and maintain the CEO's complex calendar, including meetings, travel, speaking engagements, and special events. This must always be up to date with changes.
• Prioritize competing demands and ensure effective use of the CEO's time.
• Coordinate and prepare meeting agendas, presentations, reports, briefing materials, and follow-up action items.
• Screen and prioritize incoming communications, correspondence, and requests.
• Draft, edit, and prepare professional communications on behalf of the CEO.

Board and Leadership Support:

• Coordinate Board of Directors meetings, committee meetings, and executive leadership meetings as requested
• Assist in the preparation of board materials, reports, minutes, presentations, and supporting documentation.
• Track and monitor action items resulting from board and executive meetings.
• Serve as a liaison between the CEO, Board members, executive leaders, owners, and external stakeholders.

Travel and Event Coordination:

• Arrange complex domestic, private and international travel itineraries.
• Coordinate executive meetings, leadership retreats, conferences, and special events.
• Ensure seamless execution of logistics and schedules.

Project and Operational Management:

• Support strategic initiatives by tracking milestones, deadlines, and deliverables.
• Conduct research, compile data, and prepare executive summaries and reports.
• Assist with special projects and cross-functional initiatives as assigned.
• Identify opportunities to improve efficiency and effectiveness within executive office operations.

Communication and Relationship Management:

• Build positive relationships with internal and external stakeholders.
• Serve as a gatekeeper and ambassador for the CEO's office.
• Facilitate communication across departments and leadership teams.
• Maintain the highest standards of professionalism and customer service.

Confidentiality and Discretion:

• Handle confidential company, financial, legal, personnel, and business information with absolute discretion.
• Exercise sound judgment in managing sensitive situations and executive communications.

Qualifications Required:

• 7+ years of progressive executive administrative support experience, including direct support of a C-suite executive.
• Demonstrated experience managing highly complex calendars and executive priorities.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, project management, and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Experience:

• Experience supporting a CEO, President, or Chief Executive Officer.
• Hospitality, service, management company, or multi-location organization experience.
• Experience with Board of Directors administration and governance support.
• Certified Administrative Professional (CAP) designation or similar professional certification.

Benefits:

At Concord Hospitality, we put our Associates First. We offer competitive wages and a comprehensive benefits package for full-time associates, including:

• Medical, dental, vision, life, and disability insurance
• 401(k) with company match
• Tuition assistance
• Discounted hotel stays
• Extensive training and career development opportunities

Why Join Concord?

At Concord Hospitality, we invest in our associates through training and development at all levels. Our “Associate First” culture supports growth, balance, and diversity.

Built on five cornerstones—Quality, Integrity, Community, Profitability, and FUN!—our associates proudly cheer: “We Are Concord!”

We are an equal opportunity employer committed to diversity and inclusion and strive to be aGreat Place to Work for All.

Pay Range: $59,658 - $67,116