Executive Assistant to CEO

Concord Hospitality Enterprises; Raleigh (NC); On-site; USD 60,000 - 67,000; Full time

Benefits offered by this job

Medical insurance

401(k) with company match

Tuition assistance

Discounted hotel stays

Extensive training

Job summary

Concord Hospitality Enterprises seeks a highly organized Executive Assistant to the CEO in Raleigh, NC. This role provides high-level administrative, operational, and strategic support, acting as a trusted partner to the CEO and managing complex schedules, communications, and executive initiatives.

Responsibilities include board and leadership meeting prep, travel coordination, project tracking, and cross-functional coordination.

Qualifications

• 7+ years of progressive executive administrative support experience, including direct support of a C-suite executive.
• Exceptional written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Manage and maintain the CEO's complex calendar, including meetings, travel, speaking engagements, and special events.
• Screen and prioritize incoming communications, correspondence, and requests.
• Draft, edit, and prepare professional communications on behalf of the CEO.
• Coordinate Board of Directors meetings, committee meetings, and executive leadership meetings as requested.
• Track and monitor action items from board and executive meetings.
• Arrange complex domestic, private and international travel itineraries.
• Support strategic initiatives by tracking milestones, deadlines, and deliverables.

Skills

Calendar management

Written communications

Discretion

MS Office

Stakeholder management

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Description

As the Executive Assistant to the CEO, you will provide high-level administrative, operational, and strategic support to our Chief Executive Officer. You will serve as a trusted partner to the CEO, managing complex schedules, facilitating communications, coordinating executive initiatives, and ensuring the efficient operation of the executive office. An ideal candidate for this role is someone who is highly organized, proactive, discreet, and capable of handling sensitive and confidential information with professionalism.

Executive Support:

• Manage and maintain the CEO's complex calendar, including meetings, travel, speaking engagements, and special events. This must always be up to date with changes.


• Prioritize competing demands and ensure effective use of the CEO's time.


• Coordinate and prepare meeting agendas, presentations, reports, briefing materials, and follow-up action items.


• Screen and prioritize incoming communications, correspondence, and requests.


• Draft, edit, and prepare professional communications on behalf of the CEO.

Board and Leadership Support:

• Coordinate Board of Directors meetings, committee meetings, and executive leadership meetings as requested


• Assist in the preparation of board materials, reports, minutes, presentations, and supporting documentation.


• Track and monitor action items resulting from board and executive meetings.


• Serve as a liaison between the CEO, Board members, executive leaders, owners, and external stakeholders.

Travel and Event Coordination:

• Arrange complex domestic, private and international travel itineraries.


• Coordinate executive meetings, leadership retreats, conferences, and special events.


• Ensure seamless execution of logistics and schedules.

Project and Operational Management:

• Support strategic initiatives by tracking milestones, deadlines, and deliverables.


• Conduct research, compile data, and prepare executive summaries and reports.


• Assist with special projects and cross-functional initiatives as assigned.


• Identify opportunities to improve efficiency and effectiveness within executive office operations.

Communication and Relationship Management:

• Build positive relationships with internal and external stakeholders.


• Serve as a gatekeeper and ambassador for the CEO's office.


• Facilitate communication across departments and leadership teams.


• Maintain the highest standards of professionalism and customer service.

Confidentiality and Discretion:

• Handle confidential company, financial, legal, personnel, and business information with absolute discretion.


• Exercise sound judgment in managing sensitive situations and executive communications.

Qualifications Required:

• 7+ years of progressive executive administrative support experience, including direct support of a C-suite executive.


• Demonstrated experience managing highly complex calendars and executive priorities.


• Exceptional written and verbal communication skills.


• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.


• Strong organizational, project management, and problem-solving skills.


• Ability to maintain confidentiality and exercise sound judgment.

Preferred Experience:

• Experience supporting a CEO, President, or Chief Executive Officer.


• Hospitality, service, management company, or multi-location organization experience.


• Experience with Board of Directors administration and governance support.


• Certified Administrative Professional (CAP) designation or similar professional certification.

Benefits:

At Concord Hospitality, we put our Associates First. We offer competitive wages and a comprehensive benefits package for full-time associates, including:

• Medical, dental, vision, life, and disability insurance


• 401(k) with company match


• Tuition assistance


• Discounted hotel stays


• Extensive training and career development opportunities

Why Join Concord?

At Concord Hospitality, we invest in our associates through training and development at all levels. Our "Associate First" culture supports growth, balance, and diversity.

Built on five cornerstones—Quality, Integrity, Community, Profitability, and FUN!—our associates proudly cheer: "We Are Concord!"

We are an equal opportunity employer committed to diversity and inclusion and strive to be a Great Place to Work for All.

Pay Range: $59,658 - $67,116

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Source: Concord Hospitality