Executive Assistant to CEO & Commission Coordinator

Jimmy Jazz; Florida; On-site; USD 63,000 - 73,000; Full time

Job summary

New Smyrna Beach Utilities (NSBU) seeks an Executive Assistant to provide high-level administrative support to the Executive Office Manager and General Manager/CEO. The role coordinates Commission meetings, prepares agendas, and maintains official NSBU records.

Responsibilities include managing GM/CEO calendar, arranging travel, processing invoices, and ensuring compliance with records laws. This is a full-time, on-site role requiring a 4-year degree, 4+ years of experience, and Florida notary

Qualifications

• Bachelor’s degree in Business Administration or related field required and a minimum of four (4) years of responsible administrative or paralegal experience required OR an equivalent combination of education and experience.
• Florida Notary Commission required or ability to obtain within 6 months of hire.
• Florida Driver's License Class E required.

Responsibilities

• Coordinates, plans, and administers the monthly NSBU Commission meetings and workshops; prepares agenda packages and GM/CEO reports.
• Ensures proper public notice and posting of all notices and agendas as required by law, and maintains public records.

Education

Bachelor’s degree in Business Administration or related field

4+ years of administrative or paralegal experience

Florida Notary Commission

Florida Driver's License

Job description

New Smyrna Beach Utilities (NSBU) seeks an Executive Assistant to provide high-level administrative support to the Executive Office Manager and General Manager/CEO. The role coordinates Commission meetings, prepares agendas, and maintains official NSBU records.

Responsibilities include managing GM/CEO calendar, arranging travel, processing invoices, and ensuring compliance with records laws. This is a full-time, on-site role requiring a 4-year degree, 4+ years of experience, and Florida notary