Executive Assistant to CEO/CFO – Mandarin Fluent

JazzHR; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Pet Insurance

Life Insurance

401(k) Plan

401(k) Retirement Plan with Company

Job summary

Conexus Food Solutions in Chicago seeks an Executive Assistant to the CEO to enhance the CEO’s effectiveness by coordinating schedules, travel, and communications with stakeholders.

The ideal candidate brings a Bachelor’s degree, 5+ years in an EA role, fluent Mandarin, exceptional communication, and strong organization. Proficiency in Microsoft Office and project management tools is required; confidentiality is important.

Qualifications

• Bachelor’s degree preferred in Business Administration, Communications, or related field.
• 5+ years in an executive assistant or similar role, preferably supporting C‑level executives.
• Able to read, write, and speak Mandarin fluently.
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent critical thinking and problem‑solving abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management and scheduling software.
• Strong ability to prioritize tasks effectively.

Responsibilities

• Accounting: Assist with accounting tasks, including tracking expenses and preparing financial reports.
• Calendar Management: Organize the CEO’s schedule for meetings, calls, and travel.
• Communication Liaison: Manage correspondence between the CEO and stakeholders.
• Meeting Coordination: Prepare agendas, materials, and follow up on action items.
• Travel Arrangements: Handle all travel logistics while accommodating the CEO's preferences.
• Project Support: Conduct research and prepare reports to assist with strategic initiatives.
• Confidentiality: Maintain discretion in handling sensitive information.
• Relationship Management: Build and maintain key stakeholder relationships.

Skills

Mandarin fluency

Written & verbal communication

Organizational skills

Critical thinking & problem solving

Prioritization

Education

Bachelor’s degree in Business Administration/Communications or related field

Tools

Microsoft Office

Project management software

Job description

Conexus Food Solutions in Chicago seeks an Executive Assistant to the CEO to enhance the CEO’s effectiveness by coordinating schedules, travel, and communications with stakeholders.

The ideal candidate brings a Bachelor’s degree, 5+ years in an EA role, fluent Mandarin, exceptional communication, and strong organization. Proficiency in Microsoft Office and project management tools is required; confidentiality is important.