Executive Assistant to CEO: Calendar, Docs & Presentations

Insight Global; Memphis (TN); On-site; USD 50,000 - 70,000; Full time

Job summary

The largest regional hospital in Memphis is seeking a highly organized Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers. This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management (coordinate and maintain the executive’s schedule, meetings, travel arrangements),

Qualifications

• Proven experience as an Executive Assistant or similar administrative role supporting senior leadership.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to prioritize effectively.

Responsibilities

• Calendar management for the executive, including meetings, appointments, and travel arrangements.
• Meeting support: schedule logistics, agendas, and during meetings.
• Documentation and reporting: draft, edit, and prepare documents, presentations, and reports.
• Data handling: create workbooks and documents to support decision-making and operational needs.
• Serve as liaison between the executive and stakeholders with timely communication and follow-up.

Skills

Organizational skills

Time-management

Communication

Tools

Microsoft Office Suite

PowerPoint

Excel

Outlook

Job description

The largest regional hospital in Memphis is seeking a highly organized Executive Administrative Assistant to provide comprehensive support to one of our Chief Executive Officers. This role is critical to ensuring smooth day-to-day operations and requires exceptional professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management (coordinate and maintain the executive’s schedule, meetings, travel arrangements),