Executive Assistant to CEO & Board — Strategic Support

PATH (People Acting to Help), Inc.; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

PATH (People Acting to Help), Inc. seeks an organized Administrative Assistant to support the Executive Office and PATH’s Board of Directors. You will coordinate executive calendars, prepare communications, and oversee board materials to ensure timely, accurate delivery.

The role requires 3 years of secretarial experience, strong Microsoft Office skills, and a valid driver’s license. This is a full-time, on-site position with opportunities for growth and professional development.

Qualifications

• High School Diploma or GED required; 3 years increasingly responsible secretarial experience preferred.
• Proven ability to manage multiple priorities in a fast-paced office environment.
• Must have valid driver’s license and access to a personal vehicle.

Responsibilities

• Provide administrative/secretarial support to the CEO, COO and CAO.
• Manage Executive Schedules: organize and maintain calendars, schedule appointments.
• Prioritize and respond to emails and phone calls, acting as liaison with internal and external stakeholders.
• Prepare, assemble, and distribute materials for Board of Directors and Committee meetings, including agendas and minutes.
• Coordinate Board/Executive meetings: space, food, communications, and records.
• Organize and coordinate the annual Board Retreat and other leadership events.
• Handle filing, data entry, and maintain office supplies to support daily operations.
• Assist with special projects (scanning, copying, mailing, typing, event planning).
• Assist with project management: organize meetings, maintain documentation and budgets, monitor timelines.
• Conduct research for the CEO, COO or CAO; utilize AI capabilities when appropriate.

Skills

Strong organization

Effective communication

Independent worker

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

PATH (People Acting to Help), Inc. seeks an organized Administrative Assistant to support the Executive Office and PATH’s Board of Directors. You will coordinate executive calendars, prepare communications, and oversee board materials to ensure timely, accurate delivery.

The role requires 3 years of secretarial experience, strong Microsoft Office skills, and a valid driver’s license. This is a full-time, on-site position with opportunities for growth and professional development.