Executive Assistant to CEO & Board Liaison — Hybrid

Rubicon Carbon, LLC; California; Hybrid; USD 120,000 - 140,000; Full time

Job summary

Rubicon Carbon, LLC is seeking an Executive Assistant to support the CEO and act as a liaison to the board and senior management. This role operates in a fast‑paced, mission‑driven environment and requires proactive organization and discretion.

You will manage the CEO’s calendar, coordinate travel, prepare materials, and oversee office operations across SF, Marina del Rey, and NYC, with up to 3 days in the office. Strong communication and project management are essential.

Qualifications

• 5+ years experience in executive support or similar role for a C‑suite
• Strong calendar management and travel coordination abilities
• Excellent written and verbal communication, and discretion

Responsibilities

• Support CEO’s prioritization and call out urgent matters to enable focus on mission and priorities
• Schedule for CEO: manage calendar, prepare materials, and coordinate meetings across internal/external participants
• Be the main communications contact for the CEO, maintaining transparency with stakeholders
• Cultivate relationships with employees, partners, customers, and investors
• Manage office setup and day‑to‑day operations across SF, LA/Marina del Rey, and NYC
• Coordinate CEO travel bookings, itineraries, expenses, and invoicing
• Maintain confidentiality and discretion in handling sensitive information
• Plan and execute organization events (All Hands, offsites, leadership meetings)
• Manage additional projects for leadership, track progress, and deliver results
• Assist with interview scheduling and other duties as needed
• All other duties as assigned

Skills

Executive support

Calendar management

Communication

Discretion

Multitasking

Tools

Microsoft Office

Google Workspace

Slack

Zoom

Adobe Acrobat

Job description

Rubicon Carbon, LLC is seeking an Executive Assistant to support the CEO and act as a liaison to the board and senior management. This role operates in a fast‑paced, mission‑driven environment and requires proactive organization and discretion.

You will manage the CEO’s calendar, coordinate travel, prepare materials, and oversee office operations across SF, Marina del Rey, and NYC, with up to 3 days in the office. Strong communication and project management are essential.